Executive PA at Liquid Thought

Cape Town, Western Cape, South Africa -

Full Time

Start Date

Immediate

Expiry Date

26 Sep, 26

Salary

0.0

Posted On

28 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, IT Procurement, Budgeting, Stakeholder Management, Confidentiality, MS Office, Project Tracking, Vendor Management, Executive Support, Administrative Support, Communication, Time Management, Organization, Interpersonal Skills, Decision Making

Industry

IT Services and IT Consulting

Description

Executive Personal Assistant IT Department Location: Cape Town Type: Full-time Reports to: CIO / Head of IT / IT Director Purpose of the Role The Executive Personal Assistant (PA) provides high-level administrative and operational support to the IT Executive team. This role involves managing communication, coordinating projects, supporting departmental operations, and ensuring the IT leadership team functions efficiently and professionally. Key Responsibilities Executive Support Manage calendars, meetings, appointments, and travel arrangements for the IT Director / CIO Prepare presentations, reports, and documentation related to IT initiatives Coordinate executive briefings, board papers, and IT governance documentation Handle confidential information with discretion Departmental Administration Support IT procurement processes (quotations, approvals, vendor contact) Assist with departmental budgeting, purchase orders, and invoice tracking Coordinate IT project meetings, workshops, and training sessions Maintain departmental documentation and filing systems Communication & Coordination Act as first point of contact between IT leadership and internal stakeholders Liaise with vendors, partners, and service providers Manage internal communication regarding IT initiatives and schedules Draft formal correspondence and communication for executives Project & Operational Support Assist in tracking project timelines, deliverables, and follow-ups Support IT onboarding and departmental HR processes Maintain asset and software inventory when required Coordinate IT team events, team-building and culture activities Skills & Competencies Strong organisational and time-management skills Excellent written and verbal communication Ability to work under pressure and meet deadlines High level of professionalism and confidentiality Strong interpersonal and stakeholder management skills Ability to use initiative and make decisions independently Technical Skills (Preferred) Advanced MS Office (Word, Excel, PowerPoint) Familiarity with IT terminology and basic technical concepts Experience with IT ticketing systems or ITSM platforms (advantage) Understanding of procurement or vendor management processes Qualifications & Experience 35 years PA, Executive Assistant or Office Management experience Experience supporting senior leadership (required) Experience working in IT or technology environments (preferred) Relevant office administration or business qualification advantageous Personal Attributes Professional, proactive and organised Attention to detail Handles confidential matters sensitively Flexible and adaptable Customer-service oriented Able to work in a fast-paced technical environment Why Join Our IT Department Work closely with innovative and technical leaders Exposure to digital transformation projects Professional development and learning opportunities Collaborative and evolving technology environment

Responsibilities

Provide high-level administrative and operational support to the IT executive team, including calendar and travel management. Coordinate departmental operations, procurement processes, and internal communications to ensure leadership efficiency.