Executive Personal Assistant at Allianz Insurance

Dublin, Leinster, Ireland -

Full Time

Start Date

Immediate

Expiry Date

16 Oct, 26

Salary

0.0

Posted On

18 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Inbox Management, Meeting Coordination, Travel Coordination, Board Support, Executive Documentation, Time Management, Stakeholder Communication, Event Planning, Confidentiality, Proactive Problem Solving, AI Tool Awareness

Industry

Financial Services

Description

About Allianz We are proud to be one of the world’s most trusted insurance companies, and Ireland’s #1 Property & Casualty Insurer serving over 900,000 customers across Ireland, for over 100 years. Our success is driven by the incredible people we employ, with over 800 people in Allianz Ireland, we are committed to supporting our employees' individual needs and aspirations. This role is officially based in Elm Park, Dublin 4, but we embrace a hybrid working model that offers you the flexibility and support you need to excel in your role. We are incredibly proud to be recognised as a Great Place to Work having won the Super Large Category in 2025 & 2026, as well as being named one of Ireland’s Best Workplaces for Women and Best Workplaces for Health & Wellbeing. If you're ready to take the next step in your career, apply now and become part of the team! The Opportunity As an Executive Personal Assistant, you will join a team of Personal Assistants who collectively support Allianz Ireland’s Board of Management and Executive Leadership Team. This is a dynamic and fast-paced role that provides critical operational and administrative support to senior executives across the organization. Working closely with leaders and their business units, you will help ensure the smooth day-to-day running of executive activities by managing calendars and inboxes, coordinating meetings and travel, preparing executive and board documentation, and providing a seamless support across the leadership team. Key Responsibilities: Schedule and organize monthly Board of Management meetings, including setting up the annual meeting calendar and coordinating related committee meetings. Develop and manage personalized agendas for Board of Management meetings, ensuring all documentation is prepared and distributed in advance. Coordinate with business units to ensure timely delivery of papers, summary slides, and other necessary documents for board meetings. Handle travel arrangements for board members and manage logistics for market management activities and internal events, such as BoM coffee mornings. Assist in the planning and execution of internal communications initiatives Provide additional support for ad hoc meetings, training sessions, and any other board-related activities as needed. Oversee the PA support email address, ensuring timely responses and efficient handling of all board-related inquiries. Manage confidential information and communications with the utmost discretion. Key Requirements / Skills & Experience: Demonstrated experience in a Personal Assistant or board support role, preferably within a corporate environment. Proven experience in organizing and managing high-level meetings and events. Exceptional organizational and time-management skills to manage multiple tasks and schedules efficiently. Experience in setting up annual meeting calendars and coordinating complex logistics. Excellent verbal and written communication skills to interact effectively with board members, business units, and other stakeholders. Ability to anticipate needs and proactively address potential issues related to meeting coordination and logistics. At Allianz Ireland, we are committed to embracing innovation and the responsible use of Artificial Intelligence (AI) to drive innovation and business success. We are seeking candidates who demonstrate curiosity, adaptability and have a proactive approach to learning and development. An awareness of AI-powered tools, data-driven decision making and data analysis will be highly valued. Our Benefits: We offer a competitive remuneration package, generous pension scheme contributions, health insurance, working from home allowance, numerous wellbeing and family benefits, an onsite gym, and a well-connected, accessible location with onsite staff parking and free lunches. Allianz plc. is regulated by the Central Bank of Ireland. Regulatory Notice: Appointment to this role will be subject to the requirements provided for by the Central Bank of Ireland. Please refer to the Central Bank of Ireland’s Guidance on Minimum Competency Code: Minimum Competency | Central Bank of Ireland as well as F&P Standards and the Corporate Governance Requirements: Fitness & Probity | Central Bank of Ireland. This includes the requirements provided for by the Central Bank Individual Accountability Framework Act 2023. The successful candidate will be provided with the relevant Conduct Standards (including Additional Conduct Standards) training, where required. Full details are available via the Central Bank website: Individual Accountability Framework | Central Bank of Ireland. 102964 | Operations | Professional | Non-Executive | Allianz Ireland | Full-Time | Permanent Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations. Join us. Let's care for tomorrow.

Responsibilities

Provide critical operational and administrative support to the Board of Management and Executive Leadership Team. This includes managing calendars, coordinating high-level meetings, and preparing board documentation.