Executive Personal Assistant

at  CARLTON CITY HOTEL SINGAPORE PTE LTD

REQUIREMENTS

• Bachelor’s degree in Accounting, Business Administration or a related field; a Master’s degree is a plus.
• At least 10 years of relevant experience serving MD / CEO / Senior Management
  . Prior international work experience
  . Ability to work independently and manage multiple priorities in a dynamic environment.
  . Proven ability / experience in working independently due to time zones / geographies.

. Proven ability to work collaboratively with C-suite executives and boards.

• Discretion and tact for dealing with confidential information
• Good written and oral communication skills
• Excellent administration and organizational skills
• Self-motivated individual who is able to multitask
• Meticulous and an effective problem solver
• Strong sense of responsibility and able to complete tasks with minimal supervision
• Proficient in MS Office (Word, Excel and PowerPoint)
• Works well under pressure

ROLE

This role will provide administrative and secretarial support to Managing Director.

RESPONSIBILITIES

• Provide secretarial support to the MD, including but not limited to tasks such as scheduling meetings and appointments, calendar management, tasking management and management of email correspondence.
• Remind the MD of important tasks and deadlines
• Prepare communication on behalf of the MD
• Coordinate, book and organize travels for MD
• Collate and submit MD’s travel expenses
• Liaise with staff, clients and business guests from different countries
• Project and event coordination when required
  . Conduct research work
  . Analyse financial data
  . Provide strategic financial analysis, insights and recommendations to MD

. Prepare and organize Board papers

• Conference Meetings set-up when necessary
• Manage MD’s personal matters when required (such as family travel, VISA applications, family insurance, car insurance, road tax, property tax, income tax)
• Any other ad hoc duties as assigned