Executive Personal Assistant at Futuremedia

Sofia, Sofia-City, Bulgaria -

Full Time

Start Date

Immediate

Expiry Date

25 Jan, 26

Salary

0.0

Posted On

27 Oct, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skill, Judgement, Service Intuition, Lifestyle Coordination, Travel Coordination, Household Management, Vendor Management, Personal Administration, Operational Oversight, Concierge Services, Discretion, Communication, Emotional Intelligence, Tech Proficiency, Fluent English

Industry

Media Production

Description

We are seeking an experienced and highly capable Executive Personal Assistant to provide comprehensive business, lifestyle, travel, and household logistics support to a busy CEO. This is a high-touch role requiring exceptional organizational skill, judgement, and service intuition. The successful candidate will act as the single point of contact, ensuring every detail of the principal’s professional and personal life operates with precision, discretion, and a true concierge standard of excellence. Key ResponsibilitiesLifestyle & Travel Coordination Plan and manage all private and commercial travel, including detailed itineraries, visas, security, and ground logistics Arrange accommodation, transport, restaurant, and event bookings to five-star or concierge standards Maintain trusted relationships with premium travel partners, airlines, hotels, and concierge networks Ensure all arrangements are executed smoothly, with contingency planning and minimal disruption Household & Vendor Management Liaise with household staff, contractors, and service providers across multiple locations Oversee property operations, maintenance, repairs, and routine services Manage and renew vendor relationships including insurance, utilities, drivers, and household accounts Source and coordinate premium service providers (chefs, stylists, wellness practitioners, etc.) as needed Personal Administration Maintain complex calendars and scheduling across time zones Manage documentation, renewals, and private appointments Coordinate with professional contacts including medical, legal, and financial advisors Operational Oversight Proactively identify and resolve issues before they escalate Oversee special projects, purchases, and logistics from concept to completion Maintain structured systems for documentation, budgets, and payments Concierge & Guest Services Deliver white-glove service for all principal and guest experiences Anticipate preferences and special requests, ensuring a seamless experience at all times Curate itineraries, dining, cultural, and leisure experiences with refined taste and attention to detail Discretion & Communication Serve as the trusted liaison between the principal and all external parties Exercise impeccable discretion, judgment, and confidentiality in all matters Minimum 7 years’ experience supporting UHNW individuals, executives, or family offices Prior experience in concierge, luxury hospitality, aviation or lifestyle management settings Proven ability to coordinate across travel, property, and personal domains simultaneously High emotional intelligence, service orientation, and professional discretion Exceptional communication, organization, and follow-through Fluent, flawless English (additional languages advantageous) Flexible availability across time zones and for occasional travel Excellent computer and tech proficiency Preferred backgrounds: Executive/Private PA, Lifestyle Manager, Estate/Household Coordinator, or Senior Concierge Professional. Long term, Full-time position (40h/week) 22 days of paid annual leave per year Work from home Stable, no stress, drama-free working environment Company-sponsored up-skilling.

Responsibilities

The Executive Personal Assistant will provide comprehensive support to a busy CEO, managing both business and personal logistics. Responsibilities include travel coordination, household management, personal administration, and delivering high-quality concierge services.