Executive Personal Assistant at Leverage

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

60000.0

Posted On

24 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Google Sheets, Microsoft Excel, Gsuite, Organisation, Attention To Detail, Written Communication, Accountability, Operations, Admin, EA, PA

Industry

Staffing and Recruiting

Description

Benefits: Service Fee: ₱55,000 – ₱60,000 PHP per month (depending on experience) Location: Remote – Philippines Job Type: Full-Time | Day Shift (Sydney, Australia Time Zone) 28 days of paid time off per year HMO coverage Performance-based annual incentive For Immediate Start Essential Requirements: Experienced and comfortable working in a Gsuite environment (Gmail, Google Calendar) Excellent organisation and attention to detail Knowledgeable in Automation Ability to work with the Zoom camera open during shift Note: To save your time and ensure the best fit, please apply only if you meet the essential requirements listed above About the Role We are seeking a highly organised and proactive Executive Personal Assistant to support a senior leader within a fast-paced property investment business. This role is critical to ensuring training compliance, communication flow, reporting accuracy, and operational follow-through across our sales team. The ideal candidate is detail-oriented, confident following up with others, comfortable handling sensitive information, and able to work independently once trained. Key Responsibilities: 1. Training Attendance & Compliance Attend daily meeting to track attendance. Confirm completion of required pre-training homework or preparation (communicated via Slack prior to sessions). Maintain accurate records of attendance and completion. Act as a compliance checkpoint to ensure expectations are met. 2. Follow-Up & Accountability Using delegated access to email and phone (SMS), follow up with team members who: Did not attend training Did not complete required homework or preparation Ensure responses and outcomes are documented and resolved. 3. Email & Slack Management Manage non-critical emails and Slack messages on behalf of the senior leader. Draft and send responses where appropriate. Filter, prioritise, and flag items that require direct attention versus those that can be handled independently. Keep communication flowing and inboxes organised. 4. CRM / Deal Oversight (HubSpot) Review member deals in the CRM when requested, particularly where: A deal has fallen over A refund has occurred Check specific process checkpoints in HubSpot to confirm the team member followed the correct internal process. Summarise findings clearly and flag any gaps or issues. Knowledgeable in Automation 5. Ad-Hoc Reporting & Data Requests Respond to direct questions from the senior leader such as: Conversion rates for a specific team member Number of sessions conducted Other performance or activity metrics Retrieve accurate data from existing reports, documents, or systems. Deliver clear, concise answers (not raw data dumps). Training will be provided on where and how to access reporting. 6. General Personal Assistant Duties Calendar and meeting coordination as required. Organising documents, notes, and internal information. Supporting day-to-day administrative tasks to keep operations running smoothly. Acting as a reliable point of execution for delegated tasks. Must be on Zoom with camera on during working hours. Key Skills & Qualities Required: Strong working knowledge of Google Sheets and Microsoft Excel Experienced and comfortable working in a Gsuite environment (Gmail, Google Calendar) Excellent organisation and attention to detail Strong written communication skills Confidence following up with others and holding people accountable Experience in an operations, admin, EA, or PA role Nice to Have (Not Required): Experience using HubSpot or similar CRM systems Experience using Slack Key Attributes Proactive and self-directed Comfortable working with confidential information Process-driven and structured Calm, professional, and reliable Able to work quickly and accurately under direction Technical Requirements: Windows 11 operating system or MacOS 13+ 256GB Storage space - minimum 8-16GB RAM - minimum Dual Core CPU - minimum Camera: HD Webcam (720p) Headset: Noise canceling (preferably) Internet Speed: 50 Mbps - minimum About Us Outsourced Pro Global Limited is a trusted outsourcing partner supporting businesses in recruitment, finance, HR, payroll, and operations. As the offshore hub for leading Australian companies, we deliver high-quality, efficient solutions through a team driven by integrity, excellence, and innovation. At OPG, you’ll be part of a collaborative, growth-focused community. We offer meaningful careers, global exposure, and a culture that values learning, professionalism, and long-term success. Your ideas matter, your growth is supported, and your impact is real. Curious about life at OPG? Follow us on Facebook, Instagram, TikTok and Linkedin for a peek into our culture, team moments, and what makes OPG a great place to work.

Responsibilities

The Executive Personal Assistant will support a senior leader by tracking training attendance, managing communication, and ensuring compliance. Responsibilities also include email and Slack management, CRM oversight, and general administrative tasks.