Executive/Personal Assistant at Lighthouse Property Management

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

110000.0

Posted On

04 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Executive Support, Communication, Logistics Management, Confidentiality, Presentation Preparation, Expense Management, Notary, Project Coordination, Time Management, Attention To Detail, Problem Solving, Relationship Management, Office Operations, Administrative Support

Industry

Real Estate

Description

Executive Assistant – 5 Days in Office required This is not a traditional Executive Assistant role. We are hiring a high-performing, detail-focused Executive Assistant to partner directly with the CEO of a fast-moving real estate company in Brentwood. This role sits at the center of both business operations and personal logistics. You will operate as a true right hand, ensuring the CEO’s time, priorities, and day-to-day operations run with precision. What You’ll Own Executive Operations 📅 Own and optimize a complex, ever-changing calendar across multiple priorities 📥 Act as the central hub for communication, triaging emails, calls, and requests 🧭 Coordinate meetings, calls, and events with precision 📝 Prepare polished presentations, correspondence, and reports ✅ Track priorities and follow-through on key action items 🗂 Maintain organized digital and physical systems 🤝 Serve as liaison between CEO, internal teams, and external partners 🔒 Handle all matters with discretion and confidentiality Travel & Logistics Management ✈️ Design and manage seamless travel for the CEO and family 🧳 Build detailed itineraries including flights, hotels, and transportation 🔄 Adapt quickly to changes and last-minute updates 👨‍👩‍👧‍👦 Coordinate travel for family and home office team as needed Personal & Lifestyle Support 🏡 Provide high-level personal support to the CEO and spouse 🛍 Manage errands, vendors, and household logistics 📆 Assist with personal and family scheduling 📞 Support occasional after-hours needs tied to travel or urgent matters Office & Strategic Support 🏢 Help keep office operations running smoothly 🤝 Support select HR and confidential projects 🎯 Step in where needed to keep priorities moving forward What Success Looks Like ✔️ You anticipate needs before they are expressed ✔️ You bring structure and clarity to a fast-moving environment ✔️ The CEO’s time is optimized and protected ✔️ Travel and logistics run without disruption ✔️ You operate with ownership and minimal oversight ✔️ You are viewed as a trusted partner Who You Are • 5+ years supporting a senior executive or principal • Highly organized with strong attention to detail • Calm under pressure and solution-oriented • Discreet with experience handling sensitive information • Strong communicator with polished written and verbal skills Preferred Experience ⭐ Experience managing complex international travel ⭐ Experience supporting both business and personal logistics ⭐ Notary license or willingness to obtain ⭐ Experience with expense management such as American Express reconciliation ⭐ Background in fast-paced, entrepreneurial environments Why This Role 🌟 Direct partnership with leadership 🧠 High-impact role with visibility across the business 🔑 Full ownership and autonomy 🏡 Blend of business and lifestyle support 📍 Brentwood location with a growth-focused team The Bottom Line This role is for someone who takes pride in precision, thrives behind the scenes, and wants to be a trusted partner to a high-performing CEO. LPM doesn’t just accept differences — we support it and our proud of our diversity for the benefit of our team members and our communities. LPM is proud to be an equal opportunity workplace and is an affirmative action employer.

Responsibilities

The Executive Assistant will manage the CEO's complex calendar, communications, and travel logistics while providing high-level personal and household support. They will also serve as a liaison between the CEO and internal/external partners to ensure operational precision.