QUALIFICATIONS:

• Previous experience as an executive assistant, administrative assistant, or similar role (construction or related industry experience is an asset).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office Suite, Outlook, Adobe and other productivity tools.
• Ability to work independently, prioritize effectively, and adapt to changing priorities.
• Demonstrate the capacity to interact with high-pressure or demanding personalities while upholding discretion and professionalism.
• Valid driver’s license and reliable transportation.

ABOUT THE ROLE:

We are seeking a highly organized and proactive Executive & Personal Assistant to support the Vice President of Construction in both professional and personal capacities as well as day-to-day operations. This hybrid role will include executive and personal assistance, as well as project administration duties. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-moving environment where priorities can shift quickly.

KEY RESPONSIBILITIES:

• Provide executive-level administrative support to the VP Construction, including managing calendars, scheduling meetings, and preparing correspondence.
• Handle travel arrangements, expense reports, and document organization.
• Manage personal errands, appointments, and household-related tasks to ensure smooth day-to-day operations.
• Act as the point of contact between the VP Construction and internal/external stakeholders.
• Assist with project-related tasks such as reviewing documents, monthly invoicing/reporting and tracking deadlines.
• Liaise with subcontractors, vendors, and clients on behalf of the VP Construction.
• Support project managers with scheduling, procurement, and documentation as needed.
• Maintain confidentiality and professionalism at all times.