Executive Personal Assistant to the IPT Department Head (IPT-DI-2026-91-LD) at CERN

Geneva, Geneva, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

0.0

Posted On

22 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive assistance, Administrative management, Calendar management, Travel coordination, Stakeholder management, Confidentiality, Report drafting, Meeting coordination, Event planning, Mentoring, Budget support, Project support, Office software, Customer service, Communication, Flexibility

Industry

Research Services

Description

Company Description At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Job Description Introduction: As the right hand to the IPT Head, you will deliver seamless executive support, drive administrative excellence, and ensure smooth departmental operations with precision, discretion, and impact. Functions: Manage complex agendas, including calendars, meetings, official travel, and communications (calls and emails). Act as a trusted point of contact, handling interactions with internal and external stakeholders with professionalism and tact. Draft and review official correspondence, reports, minutes, procedures, and presentations. Handle sensitive information with the utmost confidentiality, ensuring full compliance with CERN rules and procedures. Organise and coordinate meetings and events, and key administrative processes. Supervise and mentor an administrative assistant within the IPT Head Office. As Departmental Admnistrative Officer(DAO), welcome and support a diverse population (staff, graduates, students, visitors etc.) upon their arrival at CERN. Provide guidance on organisational rules and ensuring their correct application. Support administrative processes related to budgets, projects, and personnel movements (arrivals and departures). Qualifications Bachelor's Degree or equivalent relevant experience in the field of Business Administration for personal assistant or a related field. Experience: Demonstrated experience in the field of personal assistance at a top management level. Demonstrated experience in handling sensitive information with tact, discretion, sensitivity and confidentiality. Proven experience in organising meetings and events. Technical competencies: Executive assistance. Knowledge of administrative rules and procedures. Use of office software packages. Customer service. Behavioural competencies: Achieving Results: delivering high quality work on time and fulfilling expectations. Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements. Communicating Effectively: ensuring that information, procedures and decisions are appropriately documented. Managing Self: working well autonomously; taking on activities and tasks without prompting. Language skills: Spoken and written English, with a commitment to learn French. Additional Information Eligibility and closing date: Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States. This vacancy will be filled as soon as possible, and applications should normally reach us no later than 20.05.2026 at 23:59 CEST. Employment Conditions: Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position. Working Hours: 40 hours per week Job Flexibility: Fully Onsite Job grade: 4-5 Job reference: IPT-DI-2026-91-LD Field of work: Support Services (Finance, HR, Legal, Procurement) Benchmark Job Title: Executive Personal Assistant Global Benefits A competitive salary (tax free), increasing in line with your years of relevant experience. 30 days of paid leave per year plus 2 weeks annual closure. Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund. Family, child and infant monthly allowances depending on your individual circumstances. A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances. Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure. Overview of CERN - Discover a world where the impossible is made possible! At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive. Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success. If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART! More information about us, here: careers.cern

Responsibilities

The Executive Personal Assistant will manage complex agendas, official travel, and communications while acting as a primary point of contact for the IPT Head. Additionally, the role involves overseeing administrative operations, mentoring staff, and supporting departmental processes such as budgets and personnel movements.