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Executive Personal Assistant at Vodafone United States
Lisbon, , Portugal -
Full Time

Start Date

Immediate

Expiry Date

17 Feb, 26

Salary

0.0

Posted On

19 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar Management, Reception Coordination, Meeting Scheduling, Travel Arrangements, Professionalism, Leadership, Time Management, Resilience, Adaptability, Customer Orientation, Organizational Skills, Interpersonal Skills, Flexibility, Corporate Protocol, Communication Skills, Technological Proficiency

Industry

Telecommunications

Description
Calendar management for the CEO, ensuring optimal scheduling and prioritization of strategic engagements; Reception and coordination of external dignitaries meeting with the CEO, ensuring high-level representation; Scheduling and coordination of meetings, including logistical and document preparation; Management of weekly Executive Committee meetings: scheduling, document collection and distribution; Travel arrangements (flights, hotels, transfers), both domestic and international; High level of professionalism, with strong confidentiality and discretion; Natural leadership and ability to anticipate needs and take initiative; Strong prioritization and time management skills, with a focus on meeting deadlines; Resilience in high-pressure and demanding environments; Adaptability to change and a strong sense of responsibility; Customer-oriented mindset; Excellent organizational skills and attention to detail; Strong interpersonal skills and team spirit; Flexibility and ability to adapt to workload and pace; Deep understanding of corporate protocol and appropriate communication styles; Proficient in technological tools, including Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams), Online calendars and collaborative platforms and Organizational management systems; Outstanding oral and written communication skills; Fluent in English and Portuguese.

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Responsibilities
The Executive Personal Assistant will manage the CEO's calendar, ensuring optimal scheduling and prioritization of strategic engagements. They will also coordinate meetings, manage travel arrangements, and represent the CEO during meetings with external dignitaries.