Executive - Secretarial at IQ-EQ

Port Louis, Port Louis, Mauritius -

Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

0.0

Posted On

22 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Secretarial Processes, Governance, Board Meeting Management, Drafting Resolutions, Regulatory Compliance, AML/KYC Reviews, Statutory Filings, Record Keeping, Client Relationship Management, Coaching and Mentoring, Mauritian Companies Act, Financial Services Act

Industry

Financial Services

Description

Company Description We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms. Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. We’re driven by our Group purpose, to power people and possibilities. Job Description As an Executive in our Secretarial team, you will handle medium‑to‑high complexity corporate secretarial processes while ensuring accuracy, timeliness, and compliance with regulatory standards. Working closely with the Associate Manager and Manager, you will lead key governance activities, coach junior team members, drive process improvements, and support clients across a diverse portfolio of entities. What you will do You’ll lead and review complex corporate secretarial tasks, including preparing and organising board and shareholder meetings, drafting and reviewing resolutions and minutes, handling director and auditor changes You’ll manage governance activities such as constitution amendments, investment approvals, distributions, insurance renewals, MLRO/DMLRO/CO appointments, and AML/KYC reviews You’ll support regulatory and compliance deliverables by preparing TRC applications, payment instructions, statutory filings, Annual Administrators Reports, AML/CFT assessments, and other reporting required by Mauritian regulations and the FSC. You’ll coach and guide junior team members, review their work, assist during regulator inspections and ensure timely escalation of client or service issues You’ll maintain high‑quality record‑keeping by updating systems and planning tools, scanning and archiving documents, executing ad‑hoc client requests, and ensuring the protection of information assets in line with internal ISMS policies. What we offer Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions Annual leave: All our employees are entitled to 22 days paid leave. Enhanced maternity and paternity, including shared parental leave and adoption leave Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day Qualifications About You You hold a relevant degree or are qualified ICSA, or you’re progressing through ACCA/ACA (at least Level 2) and committed to growing your professional expertise. You bring hands-on experience in a similar role within the global business sector and feel confident working in a fast‑paced corporate environment. You have solid experience in corporate administration and secretarial matters, and you enjoy supporting clients with a variety of governance needs. You’re familiar with the Companies Act, the Financial Services Act, and key legislation governing the Global Business sector in Mauritius. You’re proactive, detail‑oriented, and eager to apply your technical knowledge to deliver high‑quality secretarial and corporate services. Additional Information OUR COMMITMENT TO YOU AND THE ENVIRONMENT Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment. There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced. We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning. Department: Client Services Type of Hire: Permanent

Responsibilities

Lead and review complex corporate secretarial tasks, including board meetings, resolutions, and regulatory filings for a diverse portfolio of entities. Provide guidance to junior team members and ensure compliance with Mauritian regulations and FSC standards.