Executive Secretary – Administrative Assistant (OD) – Administrative & Prog at EDJ Associates,

Dulles, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Apr, 26

Salary

0.0

Posted On

01 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint, ServiceNow, Document Management Systems, Writing, Editing, Formatting, Attention to Detail, Time Management, Multi-tasking, Communication, Professionalism, Discretion, Tact

Industry

Business Consulting and Services

Description

Executive Secretary – Administrative Assistant (OD) – Administrative & Program Support Department: Administration Employment Type: Full Time Location: National Science Foundation - Washington DC Area Description CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a hybrid position requiring some on-site support at NSF Headquarters. This position supports the National Science Foundation’s Office of Legislative and Public Affairs (OLPA) under the Administrative & Program Support Scope of Work. The role provides high-level administrative, programmatic, and operational support to ensure efficient office operations, accurate documentation, and effective coordination with internal and external stakeholders. Key Responsibilities • Manage calendars, correspondence, meetings, and document workflows • Prepare agendas, meeting minutes, reports, and briefing materials • Coordinate travel, training, reimbursements, and logistics • Maintain databases, tracking systems, templates, and distribution lists • Draft, edit, and format correspondence and official documents • Communicate with professionalism, discretion, and tact • Support metrics reporting and administrative process improvement • Collaborate closely with OLPA leadership, staff, and contractors Skills, Knowledge and Expertise • Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint • Experience with SharePoint, ServiceNow, and document management systems • Strong writing, editing, and formatting skills • Ability to distill complex or technical information into plain language • Knowledge of federal administrative procedures and professionalism standards • Attention to detail, time management, and multi-tasking ability Bachelor’s degree or equivalent professional experience required. Minimum of three (3) to seven (7) years of relevant administrative or program support experience, with preference for experience supporting federal agencies or senior leadership.

Responsibilities

The role provides high-level administrative, programmatic, and operational support to ensure efficient office operations. Key tasks include managing calendars, preparing documents, coordinating travel, and maintaining databases.