EXECUTIVE SECRETARY – ADVERTISING

Location: Sharjah, United Arab Emirates
Job Type: Full-time
Industry: Signage & Outdoor Media
Job Overview:
A leading Signage & Outdoor Media company in Sharjah is seeking a highly organized and experienced Executive Secretary – Advertising to provide top-level administrative and coordination support to senior management. The ideal candidate will have 5 to 7 years of relevant experience, preferably within the advertising, signage, or media industry.

Key Responsibilities:

• Manage senior executives’ calendars, appointments, and meeting schedules
• Draft, proofread, and manage official communications, reports, and presentations
• Coordinate between internal departments (sales, design, production) and external stakeholders
• Monitor advertising campaign timelines and signage project progress
• Maintain organized records, confidential documents, and filing systems
• Follow up on proposals, quotations, and key project deliverables
• Arrange travel plans, visa processing, and accommodation bookings
• Attend meetings, record minutes, and ensure timely follow-up on action items
• Provide administrative and coordination support to the executive team on daily tasks

Candidate Requirements:

• 5 to 7 years of proven experience as an Executive Secretary or Personal Assistant
• Background in advertising, signage, or outdoor media industry strongly preferred
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills in English (Arabic is a plus)
• Strong time management, multitasking, and organizational abilities
• High level of professionalism, confidentiality, and attention to detail
• Bachelor’s degree in Business Administration, Marketing, or a related field

Salary & Benefits:

• Competitive salary package based on experience
• Health insurance and annual paid leave
• Performance-based bonuses
• Opportunity to work on high-profile advertising and signage campaigns in the UAE

Job Type: Full-time
Pay: AED4,000.00 - AED7,000.00 per month

Ability to commute/relocate:

• Sharjah: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Signage & Outdoor Media: 5 years (Required)

• Manage senior executives’ calendars, appointments, and meeting schedules
• Draft, proofread, and manage official communications, reports, and presentations
• Coordinate between internal departments (sales, design, production) and external stakeholders
• Monitor advertising campaign timelines and signage project progress
• Maintain organized records, confidential documents, and filing systems
• Follow up on proposals, quotations, and key project deliverables
• Arrange travel plans, visa processing, and accommodation bookings
• Attend meetings, record minutes, and ensure timely follow-up on action items
• Provide administrative and coordination support to the executive team on daily task