Executive Secretary at BAE Systems

South Ribble, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

17 Dec, 25

Salary

41361.0

Posted On

18 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Support, Executive Administration, Diary Management, Travel Booking, Email Management, Online Meeting Setup, IT Systems Proficiency, Communication Skills, Stakeholder Engagement, Task Management, Time Management, Flexibility, Proactivity, Collaboration, Continuous Improvement, Industrialisation Knowledge

Industry

Defense and Space Manufacturing

Description

Job title: Executive Secretary Location: Samlesbury - onsite Salary: £41,361 What you’ll be doing: Coordinating briefing material to appropriate timescales and in suitable format required Managing diaries and travel bookings (travel, time management, task management, meeting packs etc) Email management (drafting responses, delegating actions, correspondence, archiving etc) Supporting set up online meetings through Teams and other similar platforms Your skills and experiences: Essential: Extensive experience of providing Secretarial and executive administration support at a senior level Strong experience in diary management and booking travel and expenses Confident user of IT systems and meeting technology Ability to manage conflicting workload and challenges whilst working flexibly and proactively Excellent communication skills, with the ability to engage and collaborate with a wide range of senior stakeholders Desirable: Knowledge around the industrialisation function Benefits: As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive. The Industrial Collaboration Team: You’ll be joining a professional, supportive team that provides high-quality executive and administrative support to the FalconWorks Management Committee and their wider functions within BAE Systems. The team values collaboration, professionalism, and continuous improvement, with access to ongoing training and development to support your personal growth. While primarily based on-site, there may be occasional travel between Warton and Samlesbury to connect with colleagues and support wider team activities. Why BAE Systems? This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments. Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks. Closing Date: 2nd October 2025 We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. #LI-VB1 #LI-Hybrid

Responsibilities

The Executive Secretary will coordinate briefing materials, manage diaries and travel bookings, and handle email correspondence. Additionally, they will support the setup of online meetings through platforms like Teams.