Position Title: Executive Secretary for the Provost’s Office
Posting Number: S156P
Department: Provost’s Office
Position Type: Staff
Job Close_Date: 06/23/2025
Job Description:

JOB SUMMARY

Hillsdale College seeks a highly organized and proactive Executive Secretary to provide essential support to the Provost and Associate Provost in the day-to-day operations of a busy academic office. This multifaceted role requires a detail-oriented individual with excellent communication and administrative skills to ensure the smooth functioning of critical college initiatives.

EDUCATION & EXPERIENCE

Associate’s or Bachelor’s degree and 3 years of administrative experience are required.
Other Skills:

OTHER SKILLS

• Exceptional organizational and time management skills with a proven ability to prioritize tasks and manage multiple projects simultaneously.
• Strong verbal and written communication skills with a professional and courteous demeanor.
• Demonstrated attention to detail and accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information with discretion.

• Perform comprehensive clerical and receptionist duties, including managing phone calls, responding to emails, maintaining organized digital and physical filing systems, and expertly managing the Provost and Associate Provost’s calendars.
• Manage financial processes by accurately calculating, organizing, and submitting travel vouchers, check requests, and purchase orders, and completing monthly MasterCard reconciliations.
• Plan and execute a variety of events, including faculty and committee meetings, faculty social gatherings, convocations, new faculty orientation, and kick-off events for the new academic year.
• Coordinate all aspects of faculty candidate visits to campus, including communicating with candidates, faculty, and administrators to schedule meetings, interviews, presentations, accommodation, and local transportation.
• Collect and meticulously track faculty documents for annual assessments, tenure & promotion processes, and office records.
• Maintain and update a comprehensive database of faculty information for the Provost, Associate Provost, and Director of Institutional Research.
  Required Qualifications: