Key Responsibilities

• Manage and maintain the President’s/Provost’s calendar, including meetings, appointments, official engagements, and travel arrangements as required.
• Screen, review, prioritize, and coordinate incoming correspondence, ensuring that urgent and critical matters are brought to the attention of the President/Provost.
• Draft, review, translate, and edit official correspondence, reports, presentations, speeches, announcements, and other executive documents in Arabic and English.
• Review and verify the accuracy, quality, and consistency of sensitive Arabic documents prepared by internal departments.
• Organize and coordinate executive meetings, including agendas, supporting documents, invitations, meeting rooms, logistics, and follow-up actions.
• Coordinate official visits, VIP meetings, and institutional engagements in collaboration with the Protocol Director and relevant departments.
• Serve as a professional point of contact between the President/Provost’s Office and internal and external stakeholders.
• Support the implementation and follow-up of directives, projects, strategic initiatives, and decisions issued by the President/Provost.
• Maintain accurate records, files, correspondence, reports, and confidential executive documents.
• Prepare meeting materials, briefing documents, minutes, and action trackers as required.
• Monitor follow-up actions arising from meetings and executive instructions and ensure timely completion by the concerned departments.
• Coordinate with academic and administrative departments on matters referred by the President/Provost’s Office.
• Assist in preparing and coordinating official events, ceremonies, delegations, and institutional functions.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Represent the President/Provost’s Office professionally when communicating with government entities, partners, officials, and other external stakeholders.
• Ensure all executive office activities and deliverables are completed accurately, efficiently, and within established timelines.
• Perform other duties and responsibilities as assigned by the President/Provost or authorized supervisor.

About American University in the Emirates (AUE)

The American University in the Emirates (AUE) invites applications from well-qualified candidates for administrative and academic positions. Located in Dubai International Academic City, AUE is committed to providing a dynamic, innovative, and supportive environment that promotes academic excellence, professional development, and institutional growth.

At AUE, we believe “Nothing is Impossible is the Pathway to Success.”

AUE comprises eight dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology, and College of Security and Strategic Studies. Each college offers distinctive academic programs and contributes to AUE’s commitment to providing a high-quality educational experience.

• The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees.

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