KNOWLEDGE, SKILLS, AND ABILITIES:

• Data Utilization: Requires the ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes and/or guidelines and/or group, rank, investigate and diagnose. Requires discretion in determining and referencing such to established standards to recognize interactive effects and relationships.
• Human Interaction: Requires the ability to persuade, convince, and train others. Ability to advise and provide interpretation to co-workers, other city departments, executives, and the public regarding the application of policies, procedures and standards to specific situations.
• Equipment, Machinery, Tools and Materials Use: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as a computer, typewriter, calculator, fax and copy machines, dictaphone, and other office machines, and/or materials used in performing essential functions.
• Verbal Aptitude: Requires the ability to utilize a variety of advisory data and information such as financial statements, reports, applications, requisitions, policies and procedures, statutes, guidelines and non-routine correspondence.
• Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; calculate decimals and percentages.
• Functional Reasoning: Requires the ability to apply principles of influence systems such as supervision, managing, leading, teaching, directing, planning, coordinating and controlling. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
• Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental and/or subjective criteria, as opposed to criteria that are clearly measurable or verifiable.
• Environmental Factors: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to irate individuals poses a very limited risk of injury.
• Physical Requirements: Tasks involve the ability to exert light physical effort in sedentary to light work. Tasks may involve extended periods of visual concentration at a keyboard or workstation.
• Sensory Requirements: Requires the ability to recognize and identify individual characteristics of colors, shapes, and sounds associated with job-related objects, materials and tasks.
  Qualifications
  Four years of advanced secretarial and administrative support experience in an office environment. Thirty (30) hours of College coursework in Business Administration or a related field may substitute for one year of the required experience. OR an equivalent combination of education, training, and experience.

• Manages the Director’s calendar, schedule meetings, and coordinate logistics.
• Prepares agendas, meeting materials, and official correspondence.
• Drafts, reviews, and edits reports, memos, and presentations.
• Maintains confidentiality of sensitive departmental information.
• Serves as liaison between the Director, City officials, agencies, and community stakeholders.
• Coordinates and tracks departmental projects and initiatives.
• Monitors deadlines and follows up on action items.
• Screens and routes calls, emails, and requests.
• Organizes and maintains electronic and physical filing systems.
• Processes and tracks official documents for compliance.
• Manages payroll submissions, timekeeping, and attendance records.
• Assists with interoffice HR functions including onboarding, records management, and personnel actions.
• Supports the Director in strategic planning and public safety initiatives.
• Facilitates timely communication and information flow.