Job Requisition ID: 48839
Opening Date: 08/27/2025
Closing Date: 09/10/2025
Agency: Department of Human Services
Class Title: EXEC SECRETARY II - 14032
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Salary: $5492 - $6384 per month ($65,904 - $76,608 per year)
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage

WHY WORK FOR ILLINOIS?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

POSITION OVERVIEW

The Division of Developmental Disabilities is seeking to hire an Executive Secretary II for the Ludeman Developmental Center located in Park Forest, Illinois to serve as secretary to the Assistant Facility Director, performs highly responsible and complex secretarial work. Takes and keyboards a variety of material from various formats exercising independent judgement in development of final drafts. Prepares time and attendance reports. Researches and prepares responses to inquiries; provides direction to lower-level clerical staff in department which report to the Assistant Facility Director.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college and two (2) years of secretarial experience OR completion of high school and four (4) years of secretarial experience.
• Requires the ability to keyboard accurately at 55 wpm.

PREFERRED QUALIFICATIONS

• Three (3) years of secretarial experience for a public or private organization.
• Two (2) years of experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
• Two (2) years of experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
• Two (2) years of experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization.
• Two (2) years of experience researching and developing correspondence to internal and/or external individuals.
• Advanced proficiency in Microsoft Office Suite, including Word, Access, and Excel.

CONDITIONS OF EMPLOYMENT

• Requires the ability to operate electronic office equipment, including computers.
• Requires the ability to work after business hours, weekends, and holidays.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
• All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
  Work Hours: Mon - Fri, 8:30am - 5:00pm; 1-hour unpaid lunch
  Work Location: 114 N Orchard Dr Park Forest, IL 60466-1200
  Division of Developmental Disabilities
  Ludeman Developmental Center
  Assistant Center Director of Programs
  Agency Contact: DHS.HiringUnit@illinois.gov
  Posting Group: Office & Administrative Support; Social Services

• Serves as secretary to the Assistant Facility Director.
• Gathers, analyzes, and organizes information for special projects such as admissions, transfers, and discharges, staffing and overtime usage, audit responses and educational and vocational services.
• Receives, sorts, opens, and prioritizes incoming mail and correspondence.
• Compiles information for accreditation surveys and certification visits.
• Provides guidance and direction to lower-level clerical staff in all departments reporting to the Assistant Facility Director including individual records, quality enhancement and educational and vocational departments.
• Maintains supervisor’s schedule.
• Develops and maintains files for monthly timekeeping report of staff at the facility.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.