MBS Group in Dubai is seeking to hire a highly professional Executive Secretary to work directly with the General Manager. This role is integral to the company’s administrative structure and requires a candidate who possesses a unique combination of administrative, technical, and interpersonal skills aligned with modern work environment standards.
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Key Responsibilities:

• Coordinate all activities of the General Manager’s office and provide daily administrative and logistical support.
• Manage schedules, organize meetings, conferences, and both internal and external appointments.
• Draft, review, and prepare official correspondence, administrative reports, memos, and legal documents.
• Greet and receive visitors, clients, and investors with professionalism and courtesy.
• Handle incoming and outgoing correspondence and emails using advanced digital systems.
• Act as a liaison between the GM and internal departments, ensuring efficient internal communication.
• Maintain an organized filing system, both paper and electronic, following modern archiving standards.
• Prepare presentations using tools such as PowerPoint and Canva.
• Assist in administrative operations related to procurement, billing, and task scheduling.
• Coordinate travel arrangements, bookings, and event logistics.
• Ensure confidentiality and discretion in all matters and documentation.

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Required Qualifications and Skills:

Education and Experience:

• Bachelor’s degree in Business Administration, Human Resources, Office Management, or a related field.
• Minimum of 5 years’ experience in a similar executive-level administrative role, preferably in multinational or government organizations.

Core Competencies:

• Fluent in English (spoken and written); additional language skills are a strong asset.
• Proven ability to interact with high-level clients, commercial partners, and legal entities.
• Exceptional communication skills—verbal, written, and interpersonal.
• Advanced time management and multitasking abilities; thrives under pressure.
• Proficient in document management systems and cloud-based storage (Google Drive, OneDrive).

Advanced Technical Proficiency:

• Full command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with modern task management tools like Trello, Asana, or Notion.
• Skilled in virtual meeting platforms such as Zoom, Microsoft Teams, Google Meet.
• Able to handle basic data analysis and create dynamic reports using Excel/Google Sheets.
• Capable of using visual tools like Canva to create high-quality presentation materials.

Personal Attributes:

• High emotional intelligence and the ability to handle various personalities with discretion.
• Tactful, detail-oriented, adaptable, and committed to excellence.
• Professional in appearance and demeanor with a strong sense of initiative.
• Able to manage crises and unexpected issues calmly and strategically.
• Utmost reliability in handling confidential and sensitive information.

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Job Benefits:

• Competitive salary and performance-based bonuses.
• Professional and respectful work environment.
• Ongoing training and professional development opportunities.
• Health insurance and full legal employment benefits.

Job Types: Full-time, Permanent
Pay: AED3,000.00 - AED4,000.00 per mont

• Coordinate all activities of the General Manager’s office and provide daily administrative and logistical support.
• Manage schedules, organize meetings, conferences, and both internal and external appointments.
• Draft, review, and prepare official correspondence, administrative reports, memos, and legal documents.
• Greet and receive visitors, clients, and investors with professionalism and courtesy.
• Handle incoming and outgoing correspondence and emails using advanced digital systems.
• Act as a liaison between the GM and internal departments, ensuring efficient internal communication.
• Maintain an organized filing system, both paper and electronic, following modern archiving standards.
• Prepare presentations using tools such as PowerPoint and Canva.
• Assist in administrative operations related to procurement, billing, and task scheduling.
• Coordinate travel arrangements, bookings, and event logistics.
• Ensure confidentiality and discretion in all matters and documentation