Executive Secretary (Ref: 260000F5) at MTR Corporation

, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

0.0

Posted On

22 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Support, Administrative Support, Calendar Management, Meeting Coordination, Travel Arrangement, Budget Reporting, Confidentiality, English Communication, Chinese Communication, Microsoft Excel, Microsoft PowerPoint, Word Processing

Industry

Rail Transportation

Description

We are looking for aspiring and suitably qualified individuals to join our Capital Works Business Unit (CWBU), where we work with our stakeholders to create sustainable transport solutions for the community, and we care for our staff and provide a great place to work. Watch the video (https://www.mtr.com.hk/en/corporate/careers/career-in-capital-works.html) to understand more about working in CWBU. Responsibilities Provide a full range of secretarial and administrative support to Executive Manager’s office Plan, prioritize and arrange the Executive Manager’s daily schedule based on the criticality of appointments Arrange internal and external meetings or conferences, including inviting and confirming participants, and making all venue and logistical arrangements Handle telephone calls, take messages or redirect the calls to relevant managers for follow up as necessary and appropriate Ensure travel and transportation arrangements are made according to corporate policies and the Executive Manager’s preferences and needs Assist in tracking work progress and preparing documents and budget reports as required Gather necessary information from internal and external parties, maintaining strict confidentiality, and ensure departmental correspondence and documents are classified and retained according to corporate policies Requirements Grade E / Level 2 / “Attained” or above in 5 subjects of HKCEE / HKDSE, including English and Chinese Language, and/or a Certificate in Secretary / Business Administration/ Management Studies or equivalent A minimum of 6 years’ relevant experience in providing secretarial and administrative support Able to work independently and efficiently, with excellent written and spoken communication skills in both English and Chinese Strong awareness on handling confidential and sensitive information Proficient in various software applications, including Excel, PowerPoint and word processing Remarks Appointment will be made on two-year renewable contract terms Applications You are invited to apply online via https://careers.mtr.com.hk/careersection/mtr_external/joblist.ftl?lang=en or send in your CV stating the position (with reference number) you are applying for by mail to Human Resource Management Department, MTR Corporation, G.P.O. Box 9916, Hong Kong on or before 4 June 2026. For other job openings, please visit MTR Corporation's website for more details. All information provided by applicants will be treated in strict confidence and used for recruitment purpose only. All personal data of unsuccessful applicants will be retained for 12 months for future recruitment purpose and will then be destroyed.

Responsibilities

Provide comprehensive secretarial and administrative support to the Executive Manager's office, including schedule management and meeting coordination. Handle departmental correspondence, travel arrangements, and the preparation of budget reports while maintaining strict confidentiality.