Executive Secretary duties and responsibilities

An Executive Secretary performs many administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need. Their duties and responsibilities include:

• Answering phones and directing the calls to the correct people
• Greeting visitors and directing them to the appropriate place
• Managing multiple or complex calendars for meetings, travel and personal commitments
• Making travel arrangements for in-office professionals and a special visitors
• Sitting in on meetings to take minutes
• Creating memos, reports and agendas as needed
• Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
• Preparing financial statements, invoices, letters and statements
• Disseminating memos, reports and other information to relevant colleague

Job Type: Full-time
Pay: AED3,000.00 - AED3,500.00 per month

Education:

• Bachelor’s (Preferred)

Experience:

• executive secretary: 3 years (Preferred)
• project coordination: 1 year (Preferred)

Language:

• English (Preferred)

Willingness to travel:

• 75% (Preferred)

• Answering phones and directing the calls to the correct people
• Greeting visitors and directing them to the appropriate place
• Managing multiple or complex calendars for meetings, travel and personal commitments
• Making travel arrangements for in-office professionals and a special visitors
• Sitting in on meetings to take minutes
• Creating memos, reports and agendas as needed
• Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
• Preparing financial statements, invoices, letters and statements
• Disseminating memos, reports and other information to relevant colleagu