Executive Secretary to the GM ( Saudi National) at Accor

, West Finland, Finland -

Full Time

Start Date

Immediate

Expiry Date

12 May, 26

Salary

0.0

Posted On

11 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Skills, Administrative Support, Communication Skills, Customer Service, Time Management, Confidentiality, MS Excel, MS Word, MS PowerPoint, Diary Management, Meeting Coordination, Travel Coordination, Professionalism, Attention to Detail, Teamwork, Self-Motivation, Organizational Skills

Industry

Hospitality

Description

Company Description We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities. By joining an Accor brand, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Do what you love; care for the world; dare to challenge the status quo! #BELIMITLESS. Job Description This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally. Key Interactions Internally All departments Externally Owners Guests Suppliers Vendors Reporters/Journalists Primary Responsibilities Administrative and coordination Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings Screen/handle telephone calls, appointments, mails and emails and take action accordingly Take minutes at the Executive Committee Meeting Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager Prepare and manage correspondences with internal and external parties for General Manager’s signature Attend to requests from divisional, corporate or owners offices and facilitate it accordingly Attend to residents/patrons’ special requests or complaints that are directed to the General Manager Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc. Maintain systematic up-to-date filing and tracing systems Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office Maintain and update Executive Committee and Department Heads’ leave record Maintain and update ‘Manager-On-Duty’ schedule Prepare monthly financial data reports Maintain confidentiality of sensitive matters/issues Manage and upkeep the functionality and cleanliness of the office Ensure adequate stock of office stationery Maintain a high level of professionalism and project a positive image of the organization. Other Responsibilities Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features Be fully conversant with hotel fire & life safety/emergency procedures Attend all briefings, meetings and trainings as assigned by management Maintain a high standard of personal appearance and hygiene at all times Perform other reasonable duties assigned by the assigned by the Management Qualifications Diploma education Minimum 05 years of secretarial experience with at least 02 years serving the senior management level Excellent reading, writing and oral proficiency in English language Good working knowledge of MS Excel, Word, & PowerPoint Competencies Good communication and customer contact skills Service oriented with an eye for details Ability to work effectively and contribute in a team Self-motivated and energetic Well-presented and professionally groomed at all times. Additional Information Job-Category: Administration & Support Job Type: Permanent Job Schedule: Full-Time

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Responsibilities

The Executive Secretary is responsible for providing high-level secretarial and administrative support to the General Manager, managing their diary, and coordinating meetings. They also handle confidential matters, prepare correspondences, and maintain filing systems.