We are seeking a highly organized, detail-oriented, and proactive Secretary to join our team. The successful candidate will provide comprehensive administrative and clerical support to ensure the efficient operation of the office. This role requires excellent communication skills, discretion, and the ability to manage multiple tasks simultaneously in a fast-paced environment.

QUALIFICATIONS:

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Experience: Proven experience 3 years as a Secretary, Administrative Assistant, or in a similar role.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality and exercise discretion.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and as part of a team.

• Administrative Support:
• Manage and maintain executives’ schedules, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain filing systems (both physical and digital).
• Handle incoming and outgoing mail and deliveries.
• Manage office supplies inventory and place orders as needed.
• Ensure the office is tidy and presentable.
• Communication & Coordination:
• Act as the primary point of contact for internal and external inquiries, greeting visitors, and answering and directing phone calls.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing materials.
• Liaise with internal departments and external stakeholders as required.
• Record Keeping & Data Management:
• Maintain confidential records and files with utmost discretion.
• Input and update data in various systems.
• Assist in preparing reports and presentations.
• Financial & Operational Support (Optional - if applicable):
• Process invoices, expense reports, and petty cash.
• Assist with basic bookkeeping tasks.
• Support general office operations and special projects as assigned.