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Executive Secretary at Waad Education

Jeddah, Makkah Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

0.0

Posted On

16 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Board Relations Management, Leadership, Planning, Communication, Task Management, Deadline Management, Governance Structure, Budgeting Support, Auditing Support, Shareholder Engagement, Executive Support, Meeting Preparation, Minute Taking, Regulatory Compliance, Digital Board Management Platforms

Industry

Education Administration Programs

Description

Waad Holding is looking for an Executive Secretary to support our leadership team. This role is essential for keeping the executive office running smoothly, managing correspondence, and coordinating activities that ensure efficient operations across the organization. Key Responsibilities: Before Meetings: Prepare agendas, distribute materials, and schedule meetings. During Meetings: Take accurate minutes, track decisions, and ensure compliance. After Meetings: Summarize outcomes, follow up on tasks, and provide support to Board members. Ongoing: Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars. Corporate Matters: Support budgeting, auditing, and engagement with shareholders and executives. Candidate Profile: Experienced in managing Board relations. Strong leadership, planning, and communication skills (Arabic & English). Able to manage multiple tasks, meet deadlines, and work within a governance structure. Experience: 5 -7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment. Education: Bachelor’s degree in Management or a related field. Skills: Bilingual (Arabic and English) is mandatory. Advanced knowledge of governance practices and digital board management platforms. Exceptional organizational and communication skills.

Responsibilities

The Executive Secretary will be responsible for supporting the leadership team by managing correspondence, coordinating activities, and ensuring the smooth operation of the executive office. Key duties include preparing for, documenting, and following up on meetings, as well as facilitating collaboration and managing corporate matters like budgeting and auditing.