ABOUT US

The Sheffield College is a further and higher education institution dedicated to providing academic, vocational, and professional qualifications to approximately 13,000 young people and adults annually. Our mission is to transform lives through learning, advocating for inclusivity and diversity at every stage.

ABOUT THE ROLE

In this role, you will be working in a fast-paced, corporate environment, providing a proactive day to day confidential administrative support to the office of the Chief Executive and Principal, supporting the Head of the Chief Executive and Principal’s Office and Administrative Services, as well as the central Executive Services Office as required to do.
You will provide a friendly, and professional service to internal and external stakeholders and visitors, acting as a first point of contact. You will be expected to have excellent customer service skills, proficient IT skills and be able to communicate on all levels.

MAIN RESPONSIBILITIES:

• Support the Head of the Chief Executive and Principal’s Office and Administrative Services by providing high quality, professional and confidential executive administrative support to the Office of the Chief Executive and Principal.
• Support with effective diary management as required.
• Act as the first point of contact for queries to the Office of the Chief Executive and Principal, liaising closely with internal and external colleagues.
• Provide a welcoming and professional customer service experience to internal and external colleagues, visitors, and key stakeholders.
• Service internal and external meetings, some confidential, including preparing meeting agendas and papers and at times attending meetings to take notes and to record and maintain action tracker logs.
• Arrange, as required, appropriate internal and external meeting room and training spaces, refreshments, and hospitality and any other requirements.
• Coordinate external conference, event, and training bookings, organise travel and accommodation as required, including producing detailed itineraries.
• Support with the planning and organising of various events and visits hosted at the college, some that will involve VIP attendance.
• Administer the reserved car parking booking system for visitors and key stakeholders visiting members of the Executive Leadership Team. • Raise purchase requisitions using the college finance system, ensuring all requisitions are approved by the budget holder.
• Routinely monitor and update the departmental budget tracker logs, ensuring all approved spend is accurately logged.
• Provide a confidential administrative support for various employee engagement activities facilitated by the Chief Executive and Principal.
• Support with the formatting and proofreading of executive related papers, reports, and key documents, ensuring up to date corporate templates are used. • Undertake photocopying, scanning, and filing of documentation.
• Process incoming and outgoing mail.
• Volunteer and support cross college events i.e., Open Days.
• Work collaboratively with members of the Executive Services Team and other college teams as required.
  If you want to find out more about the role please contact Nicola Smith, Executive Services Manager - Nicola.Smith@sheffcol.ac.uk