JOB INFORMATION

Job Requisition ID: 72671
Ministry: Environment and Protected Areas
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: August 26, 2025
Classification: Executive Support 2
Salary: $2,142.28 to $2,86814 bi-weekly ($55,913 - $74,858/year)
We support Albertans in being proud stewards of air, land, water and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources.

QUALIFICATIONS

High School Diploma and four years progressively responsible related experience; or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education

Requirements:

• Previous experience providing support to C-suite executives in a large/complex organization.

Assets:

• Experience with overall coordination of calendars and scheduling of senior executives
• Experience with Systems Applications and Products (SAP) systems or other Enterprise Resource Planning (ERP) systems (e.g., Success Factors / 1GX, Oracle, etc.)
• Experience preparing travel arrangements
• Experience with Microsoft Office Suite; Word (editing and formatting), Outlook (scheduling meetings), Power Point (presentation development), Excel (data entry)
• Experience with records management
• Experience Managing Access to Information Act requests

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

The Executive Assistant supports and leads Divisional-planning activities and facilitates the smooth running of the Assistant Deputy Minister’s (ADM) Office. As the first point of contact to the ADM’s office, you will represent the office when communicating with staff from other executive offices as well as internal and external stakeholders. You are responsible for coordinating and assisting with information workflow and providing secretarial support. You will work with a high degree of independence within the context of current legislative requirements, administrative policies and procedures, including the mandate of the department’s business plan as it relates to the ADM’s Office.

Your main responsibilities will include:

• Managing administrative operations within an executive office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner.
• Initiate, assign, monitor and track action request responses ensuring due dates are met.
• Liaising with stakeholders to ensure appropriate briefings and documents are provided ahead of meetings.
• Review correspondence for accuracy, grammar and proper formatting.
• Act as a liaison to ensure accurate and timely information is provided to the executive office.
• Ensures confidential and sensitive materials and information flowing through the office of the Assistant Deputy Minster is managed effectively, anticipating and resolving issues, proposing solutions and alerting the Assistant Deputy Minister Office of urgent or sensitive matters and issues as appropriate.
• Manage business deliverables within changing timelines and with the ability to adapt, prioritize and coordinate those activities.
• Build and maintain strong supportive relationships with internal GoA stakeholders and external contacts.
• Records management.
• Support the assigned area with general administrative functions such as Access to Information requests and human resource management issues.

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To be successful in an Executive Support role, you will be required to demonstrate:

• Excellent time management, organizational, coordination skills while maintaining a high degree of professionalism and confidentiality.
• A high-level of independent action and thought.
• Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders.
• Public relations skills – professionalism, relationship building and diplomacy.
• The ability to multitask and organize conflicting priorities with competing deadlines.
• Excellent organizational skills and a keen eye for detail.
• Experience in identifying and setting priorities.
• Excellent coordination, planning and prioritization skills to ensure critical operational tasks are completed efficiently and accurately.
• Troubleshooting skills that will enable you to solve issues as they arise.

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