Executive Support Officer - Permanent Full Time - Darwin at Life Without Barriers

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

31 Jul, 26

Salary

0.0

Posted On

02 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary management, Document preparation, Travel coordination, Expense reconciliation, Meeting coordination, Minute taking, Operational reporting, Stakeholder management, Strategic planning, Problem solving, Communication skills, Confidentiality, Microsoft Office suite, Influencing, Project support

Industry

Individual and Family Services

Description

About the Organisation Life Without Barriers is a leading social purpose, not for profit organisation of 8,000 employees working in more than 500 communities across Australia. We support children, young people and families, people with disability, older people, and people with mental illness. We work with people who are homeless, refugees and asylum seekers. Empowering people with disability to live life the way they choose is at the heart of how Life Without Barriers has operated for over 25 years. This is an exciting opportunity to join our team and continue this mission. Support people with disability to have the choice, control, and independence to live their best life. If you’re passionate about inclusivity, respect, and making a meaningful difference, this is the career move for you. We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply. About the role As an Executive Support Officer, you will provide a full range of coordination, communication, administrative and project support to the Director Disability Services NT enabling them to operate effectively and efficiently. The successful candidate will have previous experience supporting a senior leader, will be highly relational, a quick learner, problem solver and be flexible and adaptable to thrive in a fast-paced environment with rapidly changing priorities. This role is permanent full-time role based in our Darwin office (2-3 times per week) with hybrid work from home arrangements. Key responsibilities * Provide timely and effective diary management * Prepare high quality documents (reports, letters, submissions etc) * Arrange travel and accommodation as required * Administration support including reconciliation of monthly expenses * Plan and coordinate meetings (including agenda preparation, collation of papers and taking minutes) * Ensure the Director is prepared for all meetings and events (including briefing materials, presentations and logistics) * Review incoming correspondence, prepare a response and/or send written correspondence on behalf of the Director * Coordinate and collate operational reporting, including analysis and insights * Monitor the implementation of Strategic and Business Plans for the Director * Proactively work with stakeholders to ensure achievement of timelines, budgets and outcomes, and providing updates as required. * Stay abreast of industry themes, trends, changes and developments * Establish and maintain working relationships with key internal and external stakeholders Skills & experience * Experience providing support to a Senior Leader * Experience building and maintaining relationships with key internal and external stakeholders at all levels * Problem solving skills and ability to consider strategic implications of decisions/actions * High level of influencing, verbal and written communication skills * Ability to develop and collate organisation reporting and papers on complex and sensitive matters * Ability to manage sensitive information and maintain a high degree of confidentiality * Demonstrated ability to manage conflicting priorities, work under pressure and meet deadlines * Advanced proficiency in Microsoft Office suite of programs. Successful candidates will be required to clear probity checks including National Criminal History Record Check. Benefits * Hybrid work from home arrangements * Supportive leadership that leads with respect and relationships at the core * National organisation with various career opportunities  * Employee wellbeing program * Salary packaging benefits including up to $15,900 of your annual salary tax free * Monthly rostered days off How to Apply Include your resume and covering letter in one document, click ‘Apply’ and follow the prompts. For any inquiries or assistance with adjustments, please contact, contact Kristina Kubel at recruitment@lwb.org.au [recruitment@lwb.org.au]  Candidates with disabilities who require adjustments to the recruitment process or the application form in an alternate format can visit https://www.lwb.org.au/careers/ [https://www.lwb.org.au/careers/] for information on our access and inclusion work and how to contact us directly. Applications close at midnight 29 April 2026.

Responsibilities

The Executive Support Officer provides comprehensive administrative, coordination, and project support to the Director of Disability Services NT. Responsibilities include diary management, meeting coordination, document preparation, and monitoring the implementation of strategic and business plans.