Executive Support Officer at University of Melbourne

Parkville, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

109163.0

Posted On

16 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Project Coordination, Diary Management, Correspondence Management, HR Processes Support, Travel Arrangements, Administrative Operations, Filing Systems, Database Maintenance, Event Planning, Communication, Interpersonal Skills, Microsoft Office Proficiency, Relationship Building, Organisational Skills, Proactive Approach

Industry

Education Administration Programs

Description

Role type: Full time and continuing Faculty: Faculty of Medicine, Dentistry & Health Sciences School: Melbourne School of Population and Global Health Salary: UoM6 - $100,847 to $109,163 p.a. plus 17% super Provide pivotal executive support / Coordinate high-impact projects / Foster a collaborative environment. Apply now to become an integral part of our team, enhancing executive operations and driving strategic outcomes. Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. Your next career opportunity As Executive Support Officer at the Melbourne School of Population and Global Health, you'll play a crucial role in ensuring the smooth operation of the School Executive office. You will provide high-quality executive assistant support to the Head of School and School Manager, coordinating governance activities and priority projects. Your proactive approach and exceptional organisational skills will enable you to build positive relationships, contributing to a culture of excellence and efficiency. Your responsibilities will include Providing High-Quality Executive Support: Manage complex diaries, correspondence, and approvals, and support HR processes and travel arrangements. Ensuring Efficient Administrative Operations: Coordianate day-to-day activities, act as primary contact for the School, and maintain effective filing and database systems. Coordinating School Events and Communications: Plan and deliver events, prepare newsletters, and manage communications with staff and students. Building Strong Relationships: Foster connections with academic and professional staff, contributing to process improvements and collaborative initiatives. You may be a great fit if You have a degree or extensive experience in executive assistant roles, bringing exceptional organisational and communication skills, along with a proactive and collaborative approach to support administrative operations. You may also: Possess excellent interpersonal and communication skills with sound judgement. Demonstrate high proficiency in Microsoft Office and other software applications. Be adept at building positive relationships and thriving in dynamic environments. Have experience or understanding of the higher education sector For further information please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including: Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Progressive, considerate leave provisions to empower your work-life balance Salary packaging and access to a range of discounted services including Bupa health insurance Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – “Melbourne School of Population and Global Health” The Melbourne School of Population and Global Health is a respected leader in the field of public health education, research and knowledge exchange. MSPGH was established in 2001 as the first school of its kind in Australia with a vision to make a difference in the population and public health sphere – building on the substantial assets of our University to advance public health in communities nationally and internationally – with a strong focus on Indigenous peoples. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page. Find more information for applicants requiring reasonable adjustments. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au for further information and support. Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost. Join Us and unlock your career potential! If this role is right for you, please apply with the following documents: Resume Cover Letter addressing the selection criteria and outlining your interest and experience Learn more about the application process, including tips and FAQs. For recruitment queries, email Corey Menadue hr-careers@unimelb.edu.au. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address. For job-specific queries, refer to the contact details in the Position Description. Applications close: Sunday 1 March 11:55 PM; Melbourne time zone. Position Description: JR-006373 Executive Support Officer.pdf Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au

Responsibilities

The role involves providing high-quality executive assistant support to the Head of School and School Manager, which includes managing complex diaries, correspondence, and supporting HR processes and travel arrangements. Key duties also encompass coordinating governance activities, priority projects, planning events, preparing communications, and acting as the primary contact for the School.