Executive (Support) - School of Engineering [ITE College East] at Public Service Division

Singapore, Singapore, Singapore -

Full Time

Start Date

Immediate

Expiry Date

21 Dec, 25

Salary

0.0

Posted On

23 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Communication Skills, Self-Motivated, Self-Disciplined, Positive Attitude, Meticulous, Time Management, Multi-Tasking, Technology Savvy, Microsoft Office Suite, Team Player, Process Oriented, Detail Oriented, Organized, Event Management Knowledge

Industry

IT Services and IT Consulting

Description

[What the role is] As an Executive (Support) staff to the School of Engineering, your role is to support policies and schemes in specific functional areas. [What you will be working on] · Support the daily operation of services by assisting requestors to reserve facility through the Facility Reservation System on request, report any faults found in facility through ESV Helpdesk or email, ensure consumables are available for 3-in-1 printers in staff centre, contact vendor for servicing if printer is out of order. · Manage enquiries from various stakeholders i.e. students, parents, public, agencies allowing students, vendors, visitors etc access to the staff centre , attend to students', vendors' and staff's queries, search & reserve suitable venue for event, covering of MSO (ME/EE) duties in his/her absence, collection & distribution of items for staff & students, issue A4 paper & stationery to staff, dispatch & collect mails / documents, inform CAS to arrange delivery of gifts / wreath, assist in distribution of certificates for Graduation Ceremony, other AD-HOC duties / requests, as well as supporting College’s events and functions. · Monitoring and processing of the department’s budget by assisting requestors to fill in the RPA PR form, familiar with fund codes, ensuring correct account codes are used for the PRs, submit requestor's PR(eCAT/SVP/WTC) through KRIS, assist requestor to submit PR(ITQ) in KRIS, follow up on all PRs from approval to payment, send request to vendors for transport services till there is availability on behalf of requestors, raise PR for stationery, rubber stamps, copy charges, transport services, etc · Monitoring and processing of the department’s finances by assisting requestors with information on Direct Payment/Staff Claim guidelines, procedure, fund codes & documentation, ensure direct payment forms are filled in correctly & supporting documents attached, submit DPs for approvals & to Finance for payments, prepare Virement & JAV forms, submit for approval & finance for processing, handling donation of book prizes from corporate partners, liaise with vendors on payment matters, delivery orders, etc · Maintain and upkeep records and inventory items · Review and improve work processes · Maintain proper documentation keeping · Any other administrative duties as assigned [What we are looking for] · At least 2 years of relevant work experience · Good interpersonal skills and communication skills (both in written and spoken) · Self-motivated, self-disciplined with positive attitude · Meticulous with financial matters, procurement and inventory · Good time management and strong multi-tasking skills · Technology savvy and proficiency in Microsoft Office Suite · Candidate must be a good team player who is process/detail-oriented and organised · Some knowledge of event management will be an advantage http://jobs.careers.gov.sg The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore. Log on and take your first step towards a career that matters! Need help? Please click here for assistance. Our team will contact you shortly!

Responsibilities

The Executive (Support) will assist in the daily operations of the School of Engineering, including managing facility reservations, handling inquiries, and supporting events. Additionally, the role involves monitoring budgets and finances, maintaining records, and performing various administrative duties.