Executive Support Specialist at Cogent Security LLC

, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Sep, 26

Salary

100000.0

Posted On

30 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Teams, Microsoft SharePoint, Correspondence Management, Travel Coordination, Technical Troubleshooting, Meeting Minutes, Editorial Writing, Database Management, Time Management, Interpersonal Skills

Industry

Defense & Space

Description

Description Cogent Security LLC is seeking energetic, adaptive professionals who enjoy detailed organization and possess excellent communication skills. Candidates must be available to work Monday through Friday between 7:00 am and 5:00 pm to provide executive support to the Office of Defense Nuclear Security (DNS) within the National Nuclear Security Administration (NNSA). Duties and responsibilities: Understand organization, personnel, workflows, and be adaptive to a rapid office pace. Maintain calendars for senior staff, anticipate conflicts, and seek to resolve. Establish and maintain office files and databases, including electronic data files architecture consistent with standard file storage/structure methodologies. Develop and maintain administrative data systems such as contact lists, email distribution lists, and shared calendars. Manage flow of correspondence, classified and unclassified, and recommend process improvements that increase office efficiency and productivity. Operate all forms of office technology including equipment and systems. Manage the office equipment of senior staff, provide assistance, and troubleshoot as required. Manage and track organizational action items and facilitate progress/closure as necessary. Produce briefings and reports on a wide variety of topics at the senior staff’s direction. Ensure documents are accurate and complete and conform to appropriate style guide. Make travel arrangements and preparations for senior staff. Manage physical space within the office including opening and closing areas and providing escort as required. Travel with senior staff to off-site meetings and assist them in operating equipment and taking notes as required. Perform writing and editorial functions on documents and slides and assist in creating brochures or publications as necessary. Facilitate senior level discussions and document as necessary including production of meeting minutes, notes, or other products as appropriate for the setting. Requirements Minimum of three years professional experience with at least one year interacting with federal staff Exceptional communication skills Proficient with Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint Self-motivated with a strong work ethic, time-management, and interpersonal skills Active DOE Q or DOD Top Secret security clearance Position Location: Client site in Washington, DC (possibility of telework one day per week) Salary Range: $80-100K

Responsibilities

Provide high-level administrative support to senior staff within the Office of Defense Nuclear Security, including calendar and correspondence management. Responsible for producing briefings, coordinating travel, and maintaining organizational data systems and office files.