Executive Support Specialist at S&S Activewear LLC

Bolingbrook, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

0.0

Posted On

12 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Communication Skills, Event Planning, Time Management, Attention to Detail, Microsoft Office, Mac OSX, Confidentiality, Problem Solving, Flexibility, Multi-tasking, Discretion, Customer Service, Proactivity, Collaboration

Industry

Retail Apparel and Fashion

Description

JOIN US AND "CREATE YOUR VISION" ABOUT US S&S Activewear is a leading North American, tech-enabled specialty distributor of imprintable apparel, including t-shirts, fleece, athletic wear, headwear, workwear, scrubs and accessories. We pride ourselves on being the “critical link” that enables our 100+ brand partners such as Adidas, Columbia and Gildan to reach our hyper-fragmented base of customers, comprised of apparel decorators, eRetailers and promotional products distributors that embellish apparel items for diverse end consumer use cases (e.g., everyday wear, concerts, fitness attire, life events, team sports, etc.). At S&S, we differentiate in the market through a customer service focus, strategic product portfolio, world-class distribution infrastructure, a collaborative growth culture and a relentless focus on technology and innovation. Our success has compounded since the Company’s humble beginnings in 1988 as a regional t-shirt distributor to a leading, multi-billion-dollar value-added distribution platform that drives market penetration for our suppliers while enabling growth, operations and fulfillment for a diverse range of customers across channels and business sizes. We strive to be the apparel distributor of choice while inspiring and fostering growth for customers, employees and suppliers through our core values of service, deep relationships, innovation, continuous improvement and accountability. ABOUT THE ROLE The Executive Support Specialist provides comprehensive administrative assistance to multiple C-Level executives, ensuring smooth operations and efficient management of executive responsibilities. The ESS will be responsible for managing designated administrative functions, including greeting/assisting visitors scheduling, planning meetings, processing invoices, handling travel arrangements, expenditure reports, presentations and other projects as needed. The Executive Assistant must be well organized, thorough, have strong attention to detail, possess strong MS office skills, be proactive in handling assigned tasks and projects consistently and to conclusion. All S&S Activewear employees must adhere to the guidelines presented in the S&S Activewear Employee Handbook. Full-Time, Exempt, Remote Available WHAT YOU WILL DO * Planning, organizing, and coordinating the activities of the multiple executives, and involves an extensive knowledge of each of the executive’s responsibilities and routines. * Answer and direct calls, emails, and messages, and appropriately relay important information promptly and clearly. * provide seamless coverage by providing diversified, dependable, high quality administrative support to the partners. * Interact and correspond with all levels within the organization and external customers. * Work closely and effectively with all executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. * Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, investors, and all other guests of the company in the office or at company events. * Prepare and revise written documents and correspondence as needed. * Ensure, daily meeting information, agendas, and supporting material are available for all meetings, including materials for internal and external speaking engagements. * Coordinate onsite and offsite meetings. * Coordinate travel arrangements, create itineraries and travel packets. * Create expense reimbursement forms and track various business expenses. * Track, manage and prepare activities related to important dates such as company events and celebrations. * Manage sensitive matters with a high level of confidentiality and discretion. * Perform other related duties as assigned. WHAT WE ARE LOOKING FOR * Bachelor’s degree required. * Minimum of 5 years of related experience as administrative support or executive assistant support. * Flexibility in performing personal work while assisting others with requests; ability to re-prioritize work adjusting to changing desk assignments. * Superior oral, written, and organizational skills required. * Thorough, flexible, able to act with limited guidance, and comfortable in a fast-paced environment. * Experience planning, managing, and executing events and gatherings. * Excellent influencing, communication, organizational, negotiation and presentation skills, including the ability to effectively influence senior management. * Ability to multi-task and utilize good time management skills. * Demonstrates sense of urgency and takes ownership of solving problems. * Ability to work under pressure with very tight timelines. * Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy. * Able to process confidential information and/or issues using discretion and judgment. * Must be able to work well with a diverse group of people. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. Working Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions. S&S Activewear welcomes people of all backgrounds and experiences and are committed to creating a diverse culture and supporting human growth. We are proud to be an equal opportunity employer and are committed to providing equal opportunity for all employees and applicants. We conduct business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. Our policy is to recruit, hire, train, promote, assign, transfer, and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons. S&S participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S. This job offer is contingent upon the completion of a satisfactory background check.

Responsibilities

The Executive Support Specialist provides comprehensive administrative assistance to multiple C-Level executives, ensuring smooth operations and efficient management of executive responsibilities. Responsibilities include managing administrative functions, scheduling meetings, processing invoices, and handling travel arrangements.