Executive Support - Supervisor at Filinvest Group

Makati, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Supervision, Performance Management, Workflow Optimization, Digital Tools Proficiency, Coordination, Confidentiality, Service Standards, Process Improvement, Stakeholder Interaction, Hospitality, Logistics Management

Industry

Hospitality

Description

The Executive Support Supervisor oversees the day-to-day delivery of administrative and office support services to senior leadership. This role ensures seamless executive assistance, efficient coordination of services (administration, messengerial, and pantry operations), and the adoption of digital tools that enhance productivity and service standards. Key Responsibilities Provide structured administrative support to high-level executive, ensuring schedules, communications, and logistics are handled with precision and confidentiality. Supervise and manage the performance of Admin Assistants, Messengers, and Pantry Personnel to maintain professional, responsive, and reliable support services. Establish service standards, workflows, and accountability measures for executive and office support functions. Optimize processes using digital tools (e.g., collaboration platforms, scheduling systems, document management, dashboards) to improve efficiency and tracking. Coordinate executive meetings, internal events, and high-priority requests, ensuring smooth execution and attention to detail. Monitor service quality, resource allocation, and turnaround times; implement improvements as needed. Serve as a central point of coordination between executives and support teams, maintaining discretion and professionalism at all times. Uphold a culture of hospitality, responsiveness, and professionalism aligned with executive office expectations. Qualifications Proven experience supporting senior executives in a corporate environment, preferably in a supervisory or lead capacity. Demonstrated ability to manage multi-functional support teams (administrative, messengerial, and facility-adjacent roles). Highly digital savvy; proficient in productivity and collaboration tools (e.g., MS Office, scheduling platforms, shared workspaces, workflow trackers). Strong organizational and coordination skills with excellent attention to detail. Pleasant, service-oriented personality with the ability to interact confidently with senior stakeholders. High level of discretion, reliability, and professionalism. #LINKEDIN

Responsibilities

The Executive Support Supervisor manages the daily delivery of administrative and office support services for senior leadership, ensuring seamless assistance and efficient coordination of administrative, messengerial, and pantry operations. This role involves supervising support teams, establishing service standards, and optimizing processes using digital tools to enhance productivity.