Executive Team Assistant & Office Manager at Telix Pharmaceuticals (Americas)

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

0.0

Posted On

26 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Event Planning, Communication, Organizational Skills, Budget Management, Vendor Negotiation, Leadership, Team Management, Tech-Savvy, Multitasking, Adaptability, Creativity, Collaboration, Resilience, Continuous Learning

Industry

Pharmaceutical Manufacturing

Description

Telix Pharmaceuticals is a dynamic, fast-growing radiopharmaceutical company with offices in Australia (HQ), Belgium, Japan, Switzerland, and the United States. Our mission is to deliver on the promise of precision medicine through targeted radiation. At our core, we exist to create products that seek to improve the quality of life for people living with cancer and rare diseases. You will be supporting the international roll-out of our approved prostate cancer imaging agent and helping us to advance our portfolio of late clinical-stage products that address significant unmet need in oncology and rare diseases. See Yourself at Telix The Executive Team Assistant & Office Manager plays a critical dual-role in ensuring seamless day-to-day office operations while delivering high-impact support to senior leadership and managing corporate events. This position requires a proactive, highly organized professional with exceptional communication and multitasking abilities to foster a productive workplace environment and execute memorable, strategically aligned internal and external events that reflect the company’s culture and priorities. Key Accountabilities: Office Management: Oversee all day-to-day office operations, including facilities management, supplies procurement, vendor relations, and office maintenance. Serve as the main point of contact for internal teams and external partners regarding office-related matters. Develop and implement office policies, procedures, and systems to improve efficiency. Manage office budgets and expenditures, including invoicing, reporting, and cost control. Coordinate with IT and Operations to ensure smooth functioning of office infrastructure. Event Planning & Coordination: Plan, coordinate, and execute a wide range of internal and external events including corporate meetings, team-building activities, client receptions, holiday parties, and executive off-sites. Manage all event logistics including venue selection, catering, transportation, A/V, accommodations, permits, and timelines. Create and manage event budgets, ensuring cost-effectiveness and high ROI. Serve as the on-site point of contact during events, managing setup, troubleshooting, and execution. Conduct post-event evaluations and provide reports on outcomes and improvements. Administrative Support Provide administrative support to leadership, including calendar management, travel arrangements, and meeting coordination. Assist in preparing reports, presentations, and correspondence. Education and Experience: 5–7 years of office management experience, preferably in a fast-paced, dynamic environment. Proven experience in planning and executing successful events (corporate, internal, or client-facing). Strong leadership and team management skills. Excellent communication, interpersonal, and organizational abilities. Tech-savvy with proficiency in Microsoft Office, Google Workspace, and project management tools (e.g., Asana, Trello, or Monday.com). Budget management, Purchase Order creation /management and vendor negotiation experience Ability to handle sensitive and confidential information with discretion. Comfortable working both independently and collaboratively. Preferred: Experience in a high-growth or multi-office environment. Familiarity with virtual event platforms (e.g., Zoom, Hopin). Basic design skills for creating event materials (Canva, Adobe, etc.). Work Environment & Physical Requirements: May require occasional evening or weekend work during events. Key Capabilities: Inclusive mindset: Demonstrate an understanding and appreciation for diversity, and actively work to create an inclusive environment where everyone feels valued and respected Creativity and innovation: Possess a willingness to think outside the box and come up with unique and creative solutions to challenges Commitment to excellence: Take pride in your work and consistently strive for excellence in everything you do Results-oriented: Driven to achieve goals and objectives, with a strong focus on delivering measurable results Ethical behavior: Act with integrity and demonstrate a commitment to ethical behavior in all interactions with colleagues and stakeholders Adaptability: Comfortable working in a dynamic environment, able to adjust to changing priorities, and willing to take on new challenges Strong communication skills: Able to communicate effectively with colleagues and stakeholders at all levels, using clear and concise language Collaboration: Work effectively as part of a team, actively sharing knowledge and expertise to achieve common goals Resilience: Demonstrate the ability to bounce back from setbacks and persevere in the face of challenges Continuous learning: Show a commitment to ongoing learning and professional development, continually seeking out opportunities to expand your knowledge and skills At Telix, we believe everyone counts, we strive to be extraordinary, and we pursue our goals with determination and integrity. You will be part of an engaged and supportive group of colleagues who all have a shared purpose: to help people with cancer and rare diseases live longer, better quality lives. Being a Telix employee means being a part of a unique, global, interdisciplinary team working to deliver what's next in precision medicine. We have hybrid and remote employees located all around the world. We offer competitive salaries, annual performance-based bonuses, an equity-based incentive program, generous vacation, paid wellness days and support for learning and development. Telix Pharmaceuticals is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. VIEW OUR PRIVACY POLICY HERE

Responsibilities

The Executive Team Assistant & Office Manager ensures seamless day-to-day office operations while providing high-impact support to senior leadership and managing corporate events. This role involves overseeing office management, event planning, and providing administrative support to leadership.