Executive & Team Lead, Fields in Trust (Charity Partner) at Octopus

Clerkenwell, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

35000.0

Posted On

26 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Diary Management, Meeting Coordination, Action Tracking, Team Leadership, Onboarding, Office Management, Process Improvement, CRM Management, Information Flow, Report Production, Stakeholder Engagement, Digital Tools Proficiency, Decision Support, Organizational Operations, Cultural Support

Industry

Financial Services

Description

Company Description NOTE: We are advertising on behalf of our charity partner Fields in Trust, therefore this role will be working for them not Octopus Investments. About Fields in Trust Fields in Trust is the charity that protects the future of our parks, playgrounds, playing fields and green spaces. As a proud Royal Charter charity operating through the UK we work to legally protect thousands of spaces forever ensuring that millions of people have access to a green space close to home. We act as the long-term stewards of these protected spaces and, through our green space standards and advocacy, have influenced the creation of thousands more. We’re proud of our 100 year legacy and excited about our bold new five-year strategy to grow our impact and strengthen our influence. Job Description Executive & Team Lead Reporting to: CEO Salary: Circa £35,000 Role Overview This exciting opportunity places you at the centre of the charity’s day‑to‑day operations, helping to bring clarity, structure, and consistency . You’ll help create a smooth, professional environment where teams can do their best work. The role’s core purpose is to enable confident, efficient organisational operations by providing high‑quality executive support to the CEO and Senior Leadership Team, overseeing daily team and office functions, and ensuring strong information flow across the charity. This position reports directly to the CEO Responsibilities include: Executive & Leadership Support • Provide proactive support to enable clear decision-making. • Manage complex diaries and schedules with awareness of priorities • Coordinate meetings, prepare materials, capture minutes, track actions and anticipate requirements • Act as a trusted coordinator for the Senior Leadership Team and Board. People, Office & Organisational Operations • Lead people processes to support a positive, consistent culture. • Oversee onboarding to ensure new starters feel welcomed and prepared. • Maintain a professional, welcoming office environment. • Define and continuously improve core operational processes. Information Flow & Systems Ownership • Manage the organisation’s Customer Relationship Management system (Donorfy), ensuring accurate and consistent use. • Track actions and key information to support timely collaboration. • Produce reports and summaries to support planning and decisions. • Take a lead role in sharing general organisational information on a regular basis toto maintain alignment. Qualifications Strong background in executive support, office management, or operations. Excellent diary and meeting management in fast‑paced, hybrid environments. Demonstrated efficiency — able to juggle multiple moving parts and deadlines Willingness to take ownership and be responsible for set tasks, activities End‑to‑end meeting coordination, including papers, minutes, and action tracking. Confident in engaging and supporting teams. Managing office processes, including onboarding. Skilled in Customer Relationship Management or similar systems, ensuring accurate organisational data. Able to produce clear, concise reports that support decision‑making. High proficiency with core office software and digital tools. Able to think ahead, spot issues and anticipate what’s needed. Experience working in busy, small, personable organisations with multiple stakeholders (e.g., trustees, office management companies). Additional Information 25 days annual leave (plus one additional day per year of service, up to five years). Discretionary leave between Christmas and New Year. Two employee volunteer days per year. 5% employer pension contribution. Interest-free season ticket loan. Our Values At our core, we believe that how a company behaves is just as important as what it does. That’s why we chose to become an accredited B Corp (the equivalent of a Fairtrade coffee stamp but for companies) and to change our Articles of Association so that the interests all our stakeholders – employees, customers, communities, environment and shareholders – are considered in every decision we make. We are committed to building a workplace where diversity is valued, and inclusion is a priority. By providing equal opportunities for growth and development, we embrace and celebrate all races, genders, religions, sexual orientations, ages, disabilities, and socio-economic backgrounds. We believe teams achieve their best when every member feels safe, respected and empowered to be their authentic selves. We're proud to be disability confident and are committed to supporting candidates with a disability, including neurodiversity and mental health conditions, throughout the recruitment process. Applicants are welcome to opt-in to the disability confident scheme as part of our application process. If you require any adjustments to the interview process, we’ll be happy to accommodate where possible.

Responsibilities

This role centers on enabling efficient organizational operations by providing high-quality executive support to the CEO and Senior Leadership Team, while overseeing daily team and office functions. Key duties include managing complex diaries, coordinating meetings, leading people processes, and ensuring strong information flow across the charity.