Executive Team Operations Associate at Lloyd's of London

, , Belgium -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

0.0

Posted On

26 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary management, Executive support, Administrative support, Communication, Diplomacy, Attention to detail, Microsoft Office, Outlook, Word, Governance, Stakeholder management, Travel coordination, Process improvement, Organization

Industry

Insurance

Description

Lloyd’s is the world’s leading insurance and reinsurance marketplace. We share the collective intelligence and risk sharing expertise of the market’s brightest minds, working together for a braver world. Our role is to inspire courage, so tomorrow’s progress isn’t limited by today’s risks. Our shared values: we are brave; we are stronger together; we do the right thing; guide what we do and how we act. If you share our values and our passion to build a future that’s more sustainable, resilient and inclusive, you’ll find a home at Lloyd’s – build a braver future with us. About Lloyd’s Europe Lloyd’s Insurance Company S.A. (branded as Lloyd’s Europe) is a regulated insurance and reinsurance company operating as a legally separate entity with its own governance and P&L responsibility. We are committed to integrity, strong governance, and creating an inclusive workplace where talented people feel proud to work. About the Role Lloyd’s Europe is seeking a highly organised and proactive Executive Team Operations Associate to provide high‑quality operational and administrative support to the Lloyd’s Europe Executive Team based in Brussels. This is a pivotal role at the heart of the organisation, supporting senior leaders and helping ensure that executive operations run smoothly, efficiently, and professionally. You will act as a trusted point of contact, managing complex schedules, coordinating executive activity, and contributing to a positive and well‑run executive environment. What You’ll Be Doing As Executive Team Operations Associate, you will: Provide comprehensive diary management for 8 members of the Lloyd’s Europe Executive Team, including planning annual agendas and coordinating frequent international travel Act as a professional first point of contact and host for internal and external visitors Manage executive administration including digital signatures, expense submissions, and correspondence via phone and email Support executive governance activities by coordinating documentation, signatures, and notarisation as required Work closely with Executive sub‑committee secretaries to ensure papers and materials are submitted on time Maintain executive action trackers and proactively follow up to support timely delivery Provide planned absence cover for the Executive Assistant to the CEO Coordinate team annual leave and act as a delegated approver when directed Support colleague engagement initiatives and events, liaising with regional offices as needed Identify and implement process improvements to enhance efficiency and ways of working What We’re Looking For: Skills & Capabilities Clear, confident communicator with strong diplomacy, judgement, and discretion Excellent written and verbal communication skills Ability to build trusted working relationships at all levels, including executive leadership Highly organised with strong attention to detail and the ability to manage multiple priorities Proactive and able to work autonomously, resolving issues with sound judgement Strong Microsoft Office skills, particularly Outlook and Word Knowledge & Experience Experience providing operational or executive support to senior stakeholders Understanding of best practice in meeting and executive support Experience working within governance frameworks and established procedures A collaborative team player who delivers high‑quality outcomes Why Join Us? At Lloyd’s Europe, you’ll work in a respected international organisation with a strong sense of purpose and professionalism. You’ll be trusted with meaningful responsibility, gain exposure to senior leadership, and play a key role in supporting the effective running of the business. We value individuals who take the risk, make it happen, and own the outcomes — and we provide an environment where you can do your best work. Diversity and inclusion are a focus for us – Lloyd’s aim is to build a diverse, inclusive environment that reflects the global markets we work in. One where everyone is treated with dignity and respect to achieve their full potential. In practice, this means we are positive and inclusive about making workplace adjustments, we offer regular health and wellbeing programmes, diversity and inclusion training, employee networks, mentoring and volunteering opportunities as well as investment into your professional development. You can read more about diversity and inclusion on our website. By choosing Lloyd's, you'll be part of a team that brings together the best minds in the industry, and together with our underwriters and brokers, we create innovative, responsive solutions allowing us to share risk and solve complex problems. Should you require any additional support with your application, or any adjustments, please click the following link; https://cleartalents.com/apply/lloyds-msa1645695881 Please note, clicking on this link does not register your application for the vacancy Lloyd’s aim is to build a diverse, inclusive environment that reflects the global markets we work in and in which everyone is treated with dignity and respect. We will invest in attracting the best talent to Lloyd’s, making sure recruitment is targeted at bringing in the skills we need to evolve. We will develop a talent pipeline that provides us with the key capabilities we will need for the future. To also create a culture in which every employee fulfils their full potential, ensuring that leaders role-model the behaviours we expect in ourselves and others.

Responsibilities

The Executive Team Operations Associate provides high-quality operational and administrative support to the Lloyd’s Europe Executive Team in Brussels. Responsibilities include managing complex schedules, coordinating international travel, and supporting executive governance activities.