OVERALL SUMMARY

This role is responsible for supporting the technical and purchasing functions of the fleet, ensuring vessels are maintained in seaworthy and commercially ready condition. Key responsibilities include coordinating class and flag surveys, dry-docking activities, and technical compliance; managing offland repairs; administering ISO procedures; and supporting ship sale and purchase activities. On the purchasing side, the role involves sourcing, procurement, and timely delivery of ship supplies and spares, ensuring cost-effectiveness, accurate documentation, and compliance with company policies. The role requires strong coordination with internal departments, vessels, and external vendors to ensure operational efficiency and readiness.

1. Plan, coordinate and ensure timely follow-up of class and flag requirements in order that the vessel attains sea worthiness and commercial readiness.

• Determine class / flag requirements and apply to class / flag administration for surveys, inspections, related issues and special requests.
• Pre-preparation of draft specification for modification / alternation to vessel for compliance of Class / Statutory requirements.
• Plan, arrange and coordinate class and flag surveys or exemptions and other related requirements.
• Update, maintain accuracy and practice good housekeeping of records, plans and drawings.
• Follow up with Superintendent (Tech) for PMS overdue jobs report if does not reach office by 03rd of every month

2. Plan, coordinate and ensure that all requirements are delivered to vessel on time, at the right cost and specifications.

• Identify and source for vessels’ requirements (i.e. general store, spares, provision and bonded stores).
• Plan, coordinate (with Operations and Fleet Personnel Department) and monitor the delivery of stores / spares to vessels in a timely and cost-effective manner.
• Solicit vessel’s feedback on supplies and follow up on payments, non-conformities deliveries (quality, quantity, specifications) with respective suppliers.
• Monitor spare parts readiness and plan delivery to vessel at the earliest convenient port

TECHNICAL RESPONSIBILITIES

1. Plan, coordinate and ensure timely follow-up of class and flag requirements in order that the vessel attains sea worthiness and commercial readiness.

• Determine class / flag requirements and apply to class / flag administration for surveys, inspections, related issues and special requests.
• Pre-preparation of draft specification for modification / alternation to vessel for compliance of Class / Statutory requirements.
• Plan, arrange and coordinate class and flag surveys or exemptions and other related requirements.
• Update, maintain accuracy and practice good housekeeping of records, plans and drawings.
• Follow up with Superintendent (Tech) for PMS overdue jobs report if does not reach office by 03rd of every month.

1. Support S&P on change of flag and ownership of our vessel in coordination with class / flag.

• Plan, arrange and coordinate activities and logistics requirements for a smooth flag change and ownership transfer (vessel’s take over / hand over, new building).
• Support S&P on request for technical information pertaining to our fleet.

1. Identify, arrange and follow up on offland items from vessel for repair / service:

• Source, identify and obtain approval of contractor and pricing for repair / service work.
• Follow up with contractor and vessel till the successful completion of the repair / service work, reports update to Danaos (PMS, offland, Running Hrs Machinery) and payment closure.

1. Support Superintendents in dry-docking and related activities:

• Liaise with vessel and other sources to compile dry dock planning requirements / specifications and budget / costing.
• Compile and review dry-docking specification quote from yards / contractors, prepare and update file for Superintendents, Fleet Manger and Technical Director’s discussion and approval.
• Monitor, identify and communicate progress and any deviation from dry dock plan.
• Follow up on documentations (i) upon confirmation of selected yard / contractors and (ii) at the end of dry-docking process including closure of invoices with Superintendents.

1. Monitor and ensure all trading certificates are valid, follow up on hot work and daily correspondence with vessel.
2. Administer, review and enforce the ISO procedures (EPS manuals) and requirements for technical processes.

PURCHASING RESPONSIBILITIES

1. Prepare and Issue Purchase order (PO)

• Ensure approval is obtained and proper closure of the purchasing activities for each technical purchase requirement.

1. Plan, coordinate and ensure that all requirements are delivered to vessel on time, at the right cost and specifications.

• Identify and source for vessels’ requirements (i.e. general store, spares, provision and bonded stores).
• Plan, coordinate (with Operations and Fleet Personnel Department) and monitor the delivery of stores / spares to vessels in a timely and cost-effective manner.
• Solicit vessel’s feedback on supplies and follow up on payments, non-conformities deliveries (quality, quantity, specifications) with respective suppliers.
• Monitor spare parts readiness and plan delivery to vessel at the earliest convenient port.

1. Update and maintain accuracy of all office records and documentations.

• Ensure that all documents are properly filed and maintained for ease of reference and retrieval during audits.
• Maintain and update accurately the following records:
• Supply Log,
• Spares/Stores Report Form MY15 by 1st Week every month
• Gas Bottle inventory
• Counter party evaluation for Technical Attendance
• Worklist
• Vessel Expense Report.