Executive Virtual Assistant (Operations & Project Support) at Virtual Rockstar

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

05 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operations Management, Executive Assistance, Integrator Roles, Systems Management, CRM Accuracy, Project Management, Organizational Skills, Written Communication, Attention To Detail, Tech Tools Management, Independent Work, Proactive Problem-Solving, Client Onboarding, Calendar Coordination, Email Campaign Support

Industry

Medical Practices

Description

This is a remote position. Virtual Rockstar is hiring an Executive Virtual Assistant (Executive Virtual Assistant (Operations & Project Support) on behalf of a functional medicine and wellness company. This role serves as the operational right hand to the founder and is responsible for maintaining system integrity, managing initiatives, supporting client journey operations, and ensuring seamless communication across the organization. This is a high-impact role ideal for someone who combines executive-level support with operational leadership, systems management, and project coordination. About the Practice This health and wellness company combines functional medicine, hormone balance, nutrition, and coaching to help individuals build resilience, restore energy, and thrive at every stage of life. Their mission centers on empowering clients with personalized care, education, and programs designed to support long-term health and vitality. As the organization enters a significant growth phase, they are seeking a highly capable operations partner who can help maintain clarity, execution discipline, and operational stability while the founder focuses on strategic initiatives. Key Responsibilities Operations & Systems Support Maintain CRM accuracy and ensure client records are properly organized Monitor operational systems and flag issues when needed Help maintain documentation and standard operating procedures Project & Program Coordination Track project timelines, tasks, and deliverables Support the coordination of programs, coaching sessions, and webinars Prepare session logistics such as scheduling, reminders, and materials Client & Lead Management Monitor inbound leads and ensure timely follow-ups Maintain accurate pipeline tracking and client progression Support client onboarding and communication Executive & Administrative Support Assist with calendar coordination and meeting preparation Monitor inboxes and respond to routine inquiries Support the founder with operational tasks and priority tracking Marketing & Content Support Assist with email campaigns and marketing coordination Upload and organize digital content and materials Tools You’ll Use Go High Level / Big Boost Marketing (BBM) Practice Better Dropbox Canva Fullscript / Wholescript Requirements Strong experience in operations management, executive assistance, or integrator roles Ability to manage complex systems and maintain CRM accuracy Excellent organizational and project management skills Strong written communication and attention to detail Comfortable managing multiple platforms and tech tools Ability to work independently while coordinating with leadership Strong initiative and proactive problem-solving mindset Benefits Competitive salary commensurate with experience Opportunities for professional growth and skill development Work closely with a visionary founder in a growing health and wellness company Be part of a mission-driven organization focused on helping people thrive

Responsibilities

This role serves as the operational right hand to the founder, responsible for maintaining system integrity, managing initiatives, supporting client journey operations, and ensuring seamless communication across the organization. Key duties include operations/systems support, project/program coordination, client/lead management, and executive/administrative support.