Executive Virtual Assistant at Virtual Rockstar

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

0.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Travel Coordination, Inbox Management, Communication, Action Item Tracking, Project Management, Meeting Preparation, Reporting, Canva, LMS Administration, File Organization, Workflow Improvement, Ownership Mindset, Time Management, Proactive

Industry

Medical Practices

Description

This is a remote position. Virtual Rockstar is hiring an Executive Virtual Assistant on behalf of a fast-growing, mission-driven company focused on health and performance optimization through neuroscience-based technology. This role is ideal for someone highly organized, proactive, and detail-oriented who can support leadership, manage priorities, and ensure strong follow-through across initiatives. You will play a key role in keeping operations running smoothly while helping the team stay aligned and accountable. About the Client This innovative company is focused on helping individuals unlock their body’s natural ability to heal and perform at a higher level using neuroscience-based technology. Their work blends science, technology, and human performance to deliver meaningful outcomes for their clients. The team operates in a high-performance environment that values ownership, initiative, and results. They prioritize clear communication, accountability, and collaboration without unnecessary bureaucracy, creating a culture where team members are empowered to take action and make an impact. Key Responsibilities Executive & Calendar Support Manage calendars, scheduling, and coordination across leadership Book travel and handle itinerary changes as needed Ensure leaders are prepared for meetings and daily priorities Inbox & Communication Management Manage general inboxes (sales, marketing, support) Respond to inquiries and route messages to the appropriate team members Support website chat and internal communications Project Management & Accountability Track action items and ensure follow-through on key initiatives Follow up with team members on deadlines and deliverables Support weekly, monthly, and quarterly planning efforts Assist with light project management and task tracking Meeting & Reporting Support Prepare agendas for internal and external meetings Pull and report weekly metrics Support leadership meetings and document key takeaways Marketing & Content Support Create digital assets using Canva based on brand guidelines Organize and maintain marketing assets across platforms Support small design and content-related tasks Systems & Administrative Support Assist with LMS administration and platform management Organize files and systems across Google Drive, HubSpot, and Dropbox Help centralize workflows and improve operational efficiency Systems & Tools Google Workspace HubSpot Airtable Canva Dropboxa Cometlya Requirements Non-Negotiables Strong communication skills (written and verbal) High ownership mindset with the ability to work independently Experience using Canva Additional Qualifications Proven experience as an Executive Assistant or similar role Strong organizational and time management skills Proactive and solution-oriented approach Experience with calendar and inbox management Ability to manage multiple priorities in a fast-paced environment Comfortable learning and navigating multiple tools and systems Benefits Competitive salary commensurate with experience. Opportunities for professional development and growth. Work in a dynamic and supportive team environment. Make a meaningful impact by helping to build and strengthen families across the globe.

Responsibilities

The Executive Virtual Assistant will manage executive calendars, coordinate scheduling, handle travel arrangements, and manage general inboxes for sales, marketing, and support. Key duties also include tracking action items, ensuring follow-through on initiatives, preparing meeting agendas, and supporting leadership meetings.