Expanded Learning Operations Coordinator at Safe Passages

Oakland, California, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

70000.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Program Coordination, Operations Oversight, Program Implementation, Attendance Management, Data Utilization, Staff Supervision, Recruitment, Training, Coaching, Reporting, Scheduling, Liaison, Collaboration, Community Engagement, Outreach, Cultural Competency

Industry

Non-profit Organizations

Description

Mission Safe Passages disrupts the cycle of poverty by engaging youth and families to build and drive a continuum of services that supports student success and community development. Safe Passages is a non-profit organization committed to disrupting the cycle of poverty by engaging youth and families to build and drive a continuum of services that supports student success and community development. Safe Passages serves over 5,000 children and families annually through our strategies that span the age continuum of birth through young adulthood, including Early Childhood, School Linked Services, Juvenile Justice, Career Pathways, and Equitable Public Health Access. Safe Passages’ work is based on the premises that access to educational opportunity, health services, and family support should not be dictated by race or socio-economic status, and that healthy and supported young people are better prepared to learn and succeed. Safe Passages’ After School Programs provide quality enrichment and academic support services delivered with a strong youth development framework. Safe Passages is a leading provider in the delivery of school-based After School Programs within the Oakland Unified School District (OUSD). Primary Responsibilities: The Expanded Learning Operations Coordinator will oversee after school operations and program implementation on an assigned school site. This position reports directly to the Safe Passages AmeriCorps Director. Program Development: ● Maintain full attendance outlined by grant requirements and establish waiting lists. Engage in activities to boost and improve attendance as needed. ● In coordination with the administration and the Wellness Center, identify and provide access to the highest need students. ● Meet funding expectations, deliverables, goals, and objectives. ● Maintain a positive, high-quality program aligned with Safe Passages and OUSD youth development principles. ● Support partnerships with community-based organizations, public agencies, and service providers to strengthen programming and leverage funding and services. ● Utilize student data and evaluation outcomes for program planning and development. ● Other duties as assigned Day to Day Operations/Logistics: ● Facilitate and oversee day to day operations of the program, including all after school programs and services. ● Always represent Safe Passages in a highly professional manner. ● Supervise and support integration of school-based AmeriCorps Team. ● Ensure program safety by implementing and enforcing all School Site and Safe Passages policies. Immediately communicate all safety concerns and issues to Safe Passages and the Principal. ● Communicate as needed with supervisor. ● Plan and implement events (i.e., field trips, literacy nights) in accordance with Safe Passages and OUSD policies, and in coordination with school staff and partners ● Copy Safe Passages lead (supervisor) in all written communications, including email. ● Distribute and collect student attendance daily. ● Serve, monitor, and document food service. Supervision of Staff: ● Identify site specific staffing needs. ● Assist in the recruitment and hiring of staff. ● Participate in the training and orientation of staff. ● Supervision of instructors, provide ongoing coaching for staff as needed. ● Review and approve staff weekly online timesheets. ● Observe, document, and evaluate program staff on an on-going basis. ● Consult with Safe Passages supervisor regarding all personnel issues. ● Ensure adults treat students respectfully. ● Facilitate site-based monthly meetings for program staff and providers. Administrative/Documentation and Reporting: ● Review regular student attendance. ● Enforce systems for student and staff documentation, including staff sign in/out logs. ● Design and maintain efficient, organized office systems. ● Manage AmeriCorps, After School Education and Safety (ASES), and Oakland Fund for Children and Youth (OFCY) reporting requirements, including monthly attendance, service deliverables quarterly reports, data collection, and survey administration. ● Run weekly reports to analyze program progress. ● Manage hourly schedules of instructors. Liaison to School Site: ● Participate in the Coordination of Services Team (COST) meetings, and other meetings as assigned. ● Regularly update Safe Passages supervisor on all school site and district meetings. ● Collaborate with the Academic Liaison and teachers on a regular basis to align the after-school curriculum/program with the traditional school day. ● Communicate and meet with Site Administrator (Principal) on regular basis. ● Build strong relationships with Student Study Team (SST) Coordinator and other school site support staff to support students for After School Programs. ● Participate in monthly Principal meetings with Safe Passages supervisor. Community Engagement & Outreach ● Create program brochures, flyers, and newsletters. ● Maintain relationships with community-based organizations and public agencies. ● Serve as a resource to families, students, staff, and community members. ● Recruit students to participate in the After School Programs. ● Develop and implement family communication strategy. ● Coordinate and lead outreach efforts for special events such as family nights and student showcase/performances. ● Follow Safe Passages’ communications policies regarding media and PR. Necessary Skills and Qualifications: ● Familiarity with youth development theory and best practices. ● At least two years of program coordination, preferably on an urban school site. ● Program management experience. ● Database experience; data analysis; using data to inform programming. ● Ability to develop strong relationships and work collaboratively ● Clear and effective communication skills. ● Effective time management and organizational skills. ● At least 48 semester units from an accredited college. Bachelor’s degree preferred (in a related field.) ● Clearance of TB test and background (fingerprint) check. ● COVID-19 Vaccination ● High level of cultural competency. ● Community organizing experience a plus. ● Ability to represent Safe Passages professionally and effectively. Employment Classification: This is a full-time position with paid time off, sick leave, and medical, dental, and vision benefits. Work Schedule: 40 hours per week, M-F. Compensation: 12-month position at a salary range of $60,000-$70,000 Safe Passages is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.

Responsibilities

The Coordinator will manage after-school operations and program implementation at an assigned school site, focusing on maintaining attendance goals, meeting funding expectations, and ensuring program quality aligned with youth development principles. Key duties include overseeing day-to-day logistics, supervising the AmeriCorps team, enforcing safety policies, and managing administrative documentation and reporting for various grants.