Expense Reimbursement Processor at JerseySTEM Inc

, , United States -

Full Time

Start Date

Immediate

Expiry Date

07 Sep, 26

Salary

0.0

Posted On

09 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Expense Processing, Online Banking, Google Sheets, Accounts Payable, Financial Controls, Payment Reconciliation, Detail Orientation, Organization

Industry

Education Administration Programs

Description

About JerseySTEM JerseySTEM is a nonprofit organization dedicated to providing STEM education to underserved communities across New Jersey. We currently serve 27 schools and are growing. Our small but mighty team of volunteers keeps operations running and we need your help. Overview Our current Expense Reimbursement Processor is stepping down at the end of June 2025. We need a reliable, detail-oriented volunteer to take over monthly check runs and expense reimbursements to ensure our instructors, program leads, and vendors are paid on time. This role is intentionally scoped to payment processing only; it does not involve approving expenses or managing our books so that we have appropriate internal financial controls. Responsibilities What You'll Do Process monthly expense reimbursements for board members, department heads, and instructors via bank’s Bill Pay functionality Review submitted expense reimbursement forms (Google Form / spreadsheet) and confirm each has been approved by the appropriate board member or department lead before payment Issue payments (checks mailed by the bank) and notify recipients of expected arrival dates Process monthly invoices from recurring vendors (e.g., background checks, classroom materials) Flag any unusual, unapproved, or duplicate submissions to the Finance Lead before processing Maintain a simple payment log each month for reconciliation purposes What You Won't Do To maintain proper financial controls, this role does not include: Approving expense reports (done by board members / department leads) Accessing or managing the savings account QuickBooks entry or tax-related work Signing authority on the bank account (view + bill pay access only) Qualifications Organized and reliable because you'll own a monthly deadline Comfortable with online banking and Google Sheets Understanding of basic expense control concepts (approvals before payment) Prior bookkeeping, accounts payable, or office administration experience is a plus Nonprofit or small organization experience is a plus, but not required Your Impact Every check you process keeps a JerseySTEM instructor paid, a school program running, and a New Jersey student in a STEM classroom. Without this role, 20+ schools and hundreds of kids are at risk of losing their programs.

Responsibilities

Process monthly expense reimbursements and vendor invoices using the bank's Bill Pay functionality. Maintain payment logs and flag any unapproved or duplicate submissions to the Finance Lead.