Experienced Full Time Pediatric Office Manager at Advocare LLC

Hamilton Township, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

40.0

Posted On

24 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Medical office management, Staff leadership, Patient flow management, EMR systems, Medical coding, Claim scrubbing, Inventory management, Vaccine management, Credentialing, Vendor management, IT coordination, Scheduling, Recruiting, Training, Bilingual communication

Industry

Medical Practices

Description

Description Advocare Quakerbridge Pediatrics is a fast-paced, high-standard outpatient pediatric practice seeking a full-time, on-site Practice Manager. Because we are partnered with the Advocare physician network—which handles our payroll, high-level HR, and major revenue cycle management—this role is entirely focused on driving local clinical operations. We are looking for a proactive leader to manage daily patient flow, lead our clinical support staff, and ensure our practice runs with = efficiency. Key Responsibilities: - Operational Leadership: Direct daily clinic flow, manage staff templates, troubleshoot bottlenecks, and handle on-site patient escalations. - Staff Management: Lead local recruiting, interviewing, scheduling, and training for our medical assistants and front desk team. - Clinical & Inventory Management: Oversee all medical supply procurement, cold-chain compliance, and comprehensive vaccine inventory management (both VFC and private stock). - Billing & Administration: Perform daily claim scrubbing for coding accuracy before submission to central billing. Act as the primary liaison with Medallion for provider credentialing. - Facility Oversight: Serve as the main point of contact for IT, vendors, and physical office maintenance. Qualifications: - Minimum 3–5 years of proven medical office management experience. - Bilingual (Spanish/English) is highly preferred. - Strong proficiency in EMR systems, medical coding/claim scrubbing, and daily billing workflows. - Highly organized, decisive, and capable of managing a high-volume clinical floor. - Must be able to work full-time, on-site in our Hamilton, NJ office. Compensation & Benefits: $35.00 – $40.00 per hour (estimated $72,800 – $83,200 annually), commensurate with experience and bilingual proficiency Multiple medical and prescription coverage options Dental and vision care plans Health Savings Accounts (HSAs), where applicable Flexible Spending Accounts (FSAs) Voluntary critical illness, cancer, and accident insurance Voluntary hospital indemnity coverage Voluntary short-term and long-term disability insurance Voluntary term life insurance and AD&D (Accidental Death & Dismemberment) 401(k) retirement savings plan Paid time off (PTO) Commuter benefits Group auto and homeowners insurance

Responsibilities

The Practice Manager is responsible for directing daily clinical operations, managing patient flow, and overseeing clinical support staff. Additionally, the role involves inventory management, claim scrubbing for billing accuracy, and serving as the primary liaison for facility and vendor operations.