Experienced Law Firm Administrator in Calgary, AB, CA * Required Experience: 5 to 7 years in Law Firm Administration * Location: Calgary office Our ideal candidate will have: * Proven 5 to 7 years of Law Firm Administration experience * Ability to collaborate with law firm owners for effective implementation and execution * Proficiency in handling confidential information with professionalism and trustworthiness * Outstanding organizational and calendar management skills * Basic knowledge in Bookkeeping (external bookkeeper and accountant available) * Excellent technology skills with a quick learning ability * Strong communication skills (verbal and written) * Experience in client management and strong writing skills * Record of delivering accurate work with attention to detail * Energetic, enthusiastic, and team-oriented attitude * Ability to multitask, work under pressure, and remain focused * Willingness to learn new skills daily * Human Resources experience * Understanding of Law Firm Requirements and Obligations * Positive and proactive problem-solving approach * Proficiency in Word, Outlook, PowerPoint, and Excel * Sees this role as a profession, not just a job * High integrity and outstanding characterCompensation:

$60,000 - $80,000 yearlyResponsibilities:

• Ensure timely handling of billing, accounts, and collections
• Manage the processing of firm and client payables and collection of receivables
• Oversee petty cash reconciliations
• Review the cash flow report weekly with the managing lawyer
• Discuss monthly firm financial reports with the managing lawyer
• Run firm payroll and administer benefits
• Monitor Key Performance Indicators for all staff to ensure optimal performance
• Supervise day-to-day law firm operations and ensure smooth functioning
• Establish and uphold office administrative systems and procedures

Qualifications:

• Must have at least 5 to 7 years of Law Firm Administration experience, specifically working with law firm owners to implement and execute tasks efficiently.
• Proficiency in Word, Outlook, PowerPoint, and Excel is required, familiarity with CLIO Manage would be an advantage.
• Excellent organizational, time management, and problem-solving skills are essential for success in this role.
• Strong oral and written communication abilities are a must, along with keen attention to detail to manage constraints effectively.
• Ability to handle multiple tasks of varying complexities and exhibit a willingness to take on new challenges to develop skills further.
• Should be able to work independently while supporting the team and reporting directly to the managing lawyer.
• Demonstrated track record of producing accurate detailed work and maintaining confidentiality with sensitive information.
• An optimistic and enthusiastic approach to facing challenges and opportunities is highly valued in this role.
• Must possess outstanding calendar scheduling skills and be able to work in a high-pressure environment while remaining focused.
• Should have a cooperative attitude towards teamwork and a proactive mindset towards achieving team success.

About Company
We are a progressive boutique law firm that specializes in Canadian and US immigration law and we are based in Calgary, Alberta. We focus on teamwork, collegiality, and celebrations of success in the workplace. We offer an engaging atmosphere with opportunities for mentorship, skills development, and advancement. We represent multinational corporations, individuals, and families to assist with a full range of immigration applications for individuals and corporations.
We help Canadian and U.S. professionals and families cross borders seamlessly. Clients tell us repeatedly that we provide a higher level of service, responsiveness, attention to detail, and immigration expertise than they have experienced elsewhere. We pride ourselves on our client-focused service.
We have tightly-created systems that we value and continue to hone to improve, and we expect everyone to work within them

• Ensure timely handling of billing, accounts, and collections
• Manage the processing of firm and client payables and collection of receivables
• Oversee petty cash reconciliations
• Review the cash flow report weekly with the managing lawyer
• Discuss monthly firm financial reports with the managing lawyer
• Run firm payroll and administer benefits
• Monitor Key Performance Indicators for all staff to ensure optimal performance
• Supervise day-to-day law firm operations and ensure smooth functioning
• Establish and uphold office administrative systems and procedure