JOB SUMMARY

We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will provide essential administrative support, ensuring the smooth operation of our office. This role involves managing front desk activities, handling multi-line phone systems, and assisting with various clerical tasks. A strong emphasis on customer service and effective communication is crucial for success in this position.

SKILLS

• Proficiency in QuickBooks is a plus for bookkeeping responsibilities.
• Strong computer skills with experience in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Bilingual abilities are advantageous for effective communication with diverse clients.
• Previous office experience or clerical experience is preferred, demonstrating familiarity with administrative tasks.
• Excellent organizational skills and time management capabilities to prioritize tasks effectively.
• Strong typing skills with attention to detail for accurate data entry and documentation.
• Experience in customer service roles, showcasing the ability to handle inquiries professionally.
• Familiarity with dental or medical receptionist duties is beneficial but not required.
• Personal assistant experience can be an asset in managing schedules and supporting executives. Join our team as a Secretary where your contributions will play a vital role in maintaining an efficient office environment while providing outstanding support to both staff and clients.
  Job Type: Full-time
  Pay: $15.00 - $17.00 per hour
  Expected hours: 40 per week

Benefits:

• 401(k)

Work Location: In perso

• Greet visitors and manage front desk operations, ensuring a welcoming environment.
• Answer and direct calls using multi-line phone systems, demonstrating excellent phone etiquette.
• Perform data entry, filing, and document management to maintain organized records.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide administrative support to staff, including proofreading documents and preparing reports.
• Utilize Microsoft Office and Google Workspace for various tasks such as creating spreadsheets and presentations.
• Manage customer inquiries and provide exceptional customer support to enhance client satisfaction.
• Maintain office supplies inventory and assist with bookkeeping tasks as needed.
• Collaborate with team members to improve office efficiency and workflow.