Full job description

v Preparing replies to all incoming Emails on the same day and discussing if required. Regularly check emails

v All export correspondence with clients, shipping lines, agents, and other concerned departments

v Creating Proforma Invoices

v Asking quotations from shipping companies / checking vessel schedules / cut-off dates / creating DG forms based on IMCO Classes

v Co-ordination with warehouse teams for:

o Placing the container

o Sending goods between warehouses

o Loading plans

o Batch number, manufacturing date, and expiry date tracking

v Cross-checking the Load List with the actual Invoice

v Scanning of documents

v Checking pre-shipment documents: Draft Bill of Lading, Draft Certificate of Origin

v Documentation for Exports: Commercial Invoice, Packing List, Certificate of Origin, Switch BL, Export Permit

v Letter of Credit (L/C): Checking and creating LC-related documents, and submitting them to the bank

v Co-ordination with Chamber of Commerce for generation of Certificate of Origin (COO)

v Sending payment requests and payment confirmations to customers

v Couriering original documents to customers and sending tracking numbers

v Updating direct shipment details and sending Direct Shipment (DS) Schedule Sheet to Management

v Sending reminders for matters pending for more than one week

v Filing of all export-related documents

v Preparing Transfer of Ownership documents

v Correspondence with shipping company/agent

v Preparing Exit Paper

v Updating Exit Paper and NR (Non-Returnable) files

v Preparing NR documents for customs submission

v Follow-up and collection of customs documents from agent

v Sending email to Accounts Department for cheque preparation

v Coordinating with Imports Department for passing BOE (Bill of Entry) documents

v Coordinating with banks about LC related matters

v Sending statement of accounts (SOA) details as per customer request

• Job Type: Full-time