ABOUT RAY-MONT LOGISTICS:

Ray-Mont Logistics is a dynamic and growing organization dedicated to being the essential link in the international business logistics supply chain. We offer a comprehensive range of logistics services, including loading, transportation, and storage of surplus products.
We are currently looking for a full-time Export Documentation Coordinator to join our vibrant team. The successful candidate will play a key role in supporting our export operations by ensuring that all necessary documents are accurately prepared and filed. The ideal candidate will embody Ray-Mont’s core values: Quality, Flexibility, Performance, Commitment, Attitude, and Innovation.
Work Schedule: Monday to Friday, 9:00 am to 5:00 pm, Hybrid (3 days in office)

QUALIFICATIONS & SKILLS:

• Minimum 1 year of relevant experience in the logistics/shipping industry, customer service, office administration, or a similar role.
• High School Diploma required; post-secondary education in Logistics/Supply Chain or related field preferred.
• Proficiency in SAP, Microsoft Office Suite (Excel, Word, Outlook), and specialized logistics software.
• Excellent typing and data entry skills.
• Strong verbal and written communication skills in English (French is an asset).
• Strong attention to detail, multitasking ability, and adaptability to different situations.

PREFERRED QUALIFICATIONS:

• Experience handling ocean export documentation.
• Experience preparing and issuing Ocean B/Ls and other export documents (Certificate of Origin, CNCA Certificate, Invoicing).
• Knowledge of export regulations, CAED regulations, and a thorough understanding of Incoterms.
• Experience with sailing schedules, resolving freight discrepancies and customer complaints, file estimation and closing, and managing high volumes of general correspondence with customers and carriers.
  Work Environment: Corporate office setting in Montreal, QC.

QUALIFICATIONS ET COMPÉTENCES :

• Au moins un an d’expérience pertinente dans le secteur de la logistique et de l’expédition, du service à la clientèle, de l’administration de bureau ou dans un rôle similaire.
• Diplôme d’études secondaires requis ; formation post-secondaire en logistique/chaîne d’approvisionnement ou dans un domaine connexe de préférence.
• Maîtrise de SAP, de la suite Microsoft Office (Excel, Word, Outlook) et de logiciels logistiques spécialisés.
• Excellentes compétences en matière de dactylographie et de saisie de données.
• Solides compétences en communication orale et écrite en anglais (le français est un atout).
• Souci du détail, capacité à effectuer plusieurs tâches à la fois et capacité d’adaptation à différentes situations.

QUALIFICATIONS PRÉFÉRÉES :

• Expérience de la gestion des documents d’exportation maritime.
• Expérience de la préparation et de l’émission de B/L maritimes et d’autres documents d’exportation (certificat d’origine, certificat CNCA, facturation).
• Connaissance des réglementations en matière d’exportation, des réglementations CAED et compréhension approfondie des Incoterms.Expérience des horaires de navigation, de la résolution des problèmes de fret et des plaintes des clients,
• 
  Environnement de travail : Bureau de l’entreprise à Montréal, QC.

• Prepare and review export documentation, including bills of lading, certificates of origin, marine insurance, packing lists, and commercial invoices for specific customers.
• Ensure that all documents comply with international trade regulations and standards and stay informed about changes in export laws and regulations.
• Coordinate with logistics agents, steamship lines, and terminals to arrange shipments and address any issues that arise.
• Maintain accurate and organized records of all export transactions and documentation.
• Provide customers with shipment updates and resolve any documentation-related inquiries.
• Identify and resolve discrepancies or issues in documentation to prevent shipment delays.
• Prepare reports on export activities and performance metrics for management.