Export Documentation Coordinator

at  RayMont Logistics

Position: Export Documentation Coordinator
Department: Documentation
Job Type: Full-time, Permanent
Location: Hybrid - 1751 Rue Richardson, Montreal, QC H3K 1G6

ABOUT RAY-MONT LOGISTICS:

Ray-Mont Logistics is a dynamic and growing organization dedicated to being the essential link in the international business logistics supply chain. We offer a comprehensive range of logistics services, including loading, transportation, and storage of surplus products.
We are currently looking for a full-time Export Documentation Coordinator to join our vibrant team. The successful candidate will play a key role in supporting our export operations by ensuring that all necessary documents are accurately prepared and filed. The ideal candidate will embody Ray-Mont’s core values: Quality, Flexibility, Performance, Commitment, Attitude, and Innovation.
Work Schedule: Monday to Friday, 9:00 am to 5:00 pm, Hybrid (3 days in office)
Note: The employee will be required to be present at the office every day during the initial 3-month training period. After training, the employee will be required to attend the office 3 days a week, with additional in-office days as needed.

QUALIFICATIONS & SKILLS:

• Minimum 1 year of relevant experience in the logistics/shipping industry, customer service, office administration, or a similar role.
• High School Diploma required; post-secondary education in Logistics/Supply Chain or related field preferred.
• Proficiency in SAP, Microsoft Office Suite (Excel, Word, Outlook), and specialized logistics software.
• Excellent typing and data entry skills.
• Strong verbal and written communication skills in English (French is an asset).
• Strong attention to detail, multitasking ability, and adaptability to different situations.

PREFERRED QUALIFICATIONS:

• Experience handling ocean export documentation.
• Experience preparing and issuing Ocean B/Ls and other export documents (Certificate of Origin, CNCA Certificate, Invoicing).
• Knowledge of export regulations, CAED regulations, and a thorough understanding of Incoterms.
• Experience with sailing schedules, resolving freight discrepancies and customer complaints, file estimation and closing, and managing high volumes of general correspondence with customers and carriers.
  Work Environment: Corporate office setting in Montreal, QC.

• Prepare and review export documentation, including bills of lading, certificates of origin, marine insurance, packing lists, and commercial invoices for specific customers.
• Ensure that all documents comply with international trade regulations and standards and stay informed about changes in export laws and regulations.
• Coordinate with logistics agents, steamship lines, and terminals to arrange shipments and address any issues that arise.
• Maintain accurate and organized records of all export transactions and documentation.
• Provide customers with shipment updates and resolve any documentation-related inquiries.
• Identify and resolve discrepancies or issues in documentation to prevent shipment delays.
• Prepare reports on export activities and performance metrics for management.