Export Documentation Coordinator at RayMont Logistics
Montréal, QC H3K 1G6, Canada -
Full Time


Start Date

Immediate

Expiry Date

05 May, 25

Salary

0.0

Posted On

05 Feb, 25

Experience

1 year(s) or above

Remote Job

No

Telecommute

No

Sponsor Visa

No

Skills

Excel, Customer Service, Office Administration, English, Invoicing, Secondary Education, General Correspondence, Outlook, Communication Skills, Sap, French, Export Documentation

Industry

Logistics/Procurement

Description

Position: Export Documentation Coordinator
Department: Documentation
Job Type: Full-time, Permanent
Location: Hybrid - 1751 Rue Richardson, Montreal, QC H3K 1G6

ABOUT RAY-MONT LOGISTICS:

Ray-Mont Logistics is a dynamic and growing organization dedicated to being the essential link in the international business logistics supply chain. We offer a comprehensive range of logistics services, including loading, transportation, and storage of surplus products.
We are currently looking for a full-time Export Documentation Coordinator to join our vibrant team. The successful candidate will play a key role in supporting our export operations by ensuring that all necessary documents are accurately prepared and filed. The ideal candidate will embody Ray-Mont’s core values: Quality, Flexibility, Performance, Commitment, Attitude, and Innovation.
Work Schedule: Monday to Friday, 9:00 am to 5:00 pm, Hybrid (3 days in office)
Note: The employee will be required to be present at the office every day during the initial 3-month training period. After training, the employee will be required to attend the office 3 days a week, with additional in-office days as needed.

QUALIFICATIONS & SKILLS:

  • Minimum 1 year of relevant experience in the logistics/shipping industry, customer service, office administration, or a similar role.
  • High School Diploma required; post-secondary education in Logistics/Supply Chain or related field preferred.
  • Proficiency in SAP, Microsoft Office Suite (Excel, Word, Outlook), and specialized logistics software.
  • Excellent typing and data entry skills.
  • Strong verbal and written communication skills in English (French is an asset).
  • Strong attention to detail, multitasking ability, and adaptability to different situations.

PREFERRED QUALIFICATIONS:

  • Experience handling ocean export documentation.
  • Experience preparing and issuing Ocean B/Ls and other export documents (Certificate of Origin, CNCA Certificate, Invoicing).
  • Knowledge of export regulations, CAED regulations, and a thorough understanding of Incoterms.
  • Experience with sailing schedules, resolving freight discrepancies and customer complaints, file estimation and closing, and managing high volumes of general correspondence with customers and carriers.
    Work Environment: Corporate office setting in Montreal, QC.
Responsibilities
  • Prepare and review export documentation, including bills of lading, certificates of origin, marine insurance, packing lists, and commercial invoices for specific customers.
  • Ensure that all documents comply with international trade regulations and standards and stay informed about changes in export laws and regulations.
  • Coordinate with logistics agents, steamship lines, and terminals to arrange shipments and address any issues that arise.
  • Maintain accurate and organized records of all export transactions and documentation.
  • Provide customers with shipment updates and resolve any documentation-related inquiries.
  • Identify and resolve discrepancies or issues in documentation to prevent shipment delays.
  • Prepare reports on export activities and performance metrics for management.
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