EXPORT LOGISTICS COORDINATOR

Location: Doral, FL (On-site)
Employment Type: Full-Time, Permanent
Language Requirement: Fully Bilingual – English & Spanish (verbal and written)

POSITION SUMMARY:

We are seeking an organized and detail-oriented Export Logistics Coordinator to manage the transportation and export documentation process for our pharmaceutical products, ensuring compliance, accuracy, and timely delivery from origin to final customer.
This position serves as the key liaison between warehouse, freight forwarders, and customers. While warehouse experience is not required, the role involves reviewing incoming shipment information and providing clear instructions to the warehouse on how to prepare, load, and ship materials.

REQUIREMENTS:

• High school diploma or GED required
• 2+ years of experience in logistics or export documentation
• Administrative skills
• Pharmaceutical industry preferred
• Knowledge of shipping regulations, Incoterms, and ISO requirements preferred
• Hazmat familiarity a plus
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Fully Bilingual (English/Spanish) – written and verbal communication
• Strong attention to detail and documentation accuracy
• Excellent organizational and communication skills
• Problem-solving mindset and ability to manage multiple deadlines

• Coordinate domestic inbound and international export shipments
• Review and process warehouse receipts of incoming orders
• Monitor shipment timelines, freight costs, and delivery status
• Resolve shipment-related issues proactively and professionally
• Prepare and manage all export documentation, including:
• Instructions to warehouse for packing and marking
• Labels and shipping marks
• Instructions to freight forwarders
• Invoices, packing lists, letters to customers, certificates of origin
• Certificates of Analysis, Technical Data Sheets, Safety Data Sheets
• Notify customers via email of shipment details
• Track shipments from departure to final delivery
• Respond to customer inquiries and provide timely updates