Full job description

One of the mid size growing firm in trading and distribution is looking to hire a export sales coordinator to join their team in Dubai. Our client is a stable operation with growth phase in the region and is seeking a competent profesional in their sales department .The applicant who will play a critical role in managing export documentation, customer communication, shipment coordination, and compliance with international trade regulations;

• Manage all export-related correspondence with customers, shipping lines, freight forwarders, and internal departments.
• Respond to customer emails promptly and professionally.
• Prepare Proforma Invoices and Commercial Invoices.
• Coordinate shipping quotations, vessel schedules, cut-off dates, and Dangerous Goods (DG) documentation.
• Coordinate with warehouse teams regarding container placement, loading plans, inventory movement, batch numbers, manufacturing dates, and expiry tracking.
• Verify shipment documentation including Load Lists, Bills of Lading, Certificates of Origin, Packing Lists, Export Permits, and Switch Bills of Lading.
• Prepare and process Letter of Credit (L/C) documentation and coordinate submissions with banks.
• Coordinate Certificate of Origin applications with the Chamber of Commerce.
• Process customer payment confirmations and Statement of Account requests.
• Arrange courier dispatch of original shipping documents and provide shipment tracking.
• Maintain Direct Shipment schedules and provide management updates.
• Prepare Exit Papers, Transfer of Ownership documents, Non-Returnable (NR) documentation, and customs submissions.
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