Ext. Administrative Specialist, Ukraine at JACOBS DOUWE EGBERTS

Kyiv, , Ukraine -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Operations, Document Flow Management, Access Control Systems, Security Processes, Courier Services Coordination, Vendor Administration, Invoice Processing, Electronic Digital Signatures, Onboarding Support, Event Organization, Office Space Management, Business Transportation Organization, Administrative IT Support, Organizational Skills, Multitasking, Communication

Industry

Food and Beverage Services

Description

Company Description JDE Peet’s is the world's leading pure-play coffee and tea company, with local roots dating back to 1753, and is headquartered in the Netherlands. We unleash the possibilities of coffee and tea in more than 100 countries with a portfolio of over 50 brands, including L’OR, Peet’s, Jacobs, Senseo, Tassimo, Douwe Egberts, OldTown, Super, Pickwick and Moccona. What’s it like to work at JDE Peet’s? We are people united by the power and possibility of tea and coffee. At JDE Peet’s, we thrive on the freedom to pursue opportunities, provoking new ideas to make an impact at scale. Our ambition is simple – JDE Peet's: unleashing the possibilities of coffee and tea. We bring action to our intentions, following through on what was agreed, always pushing things forward. We offer our people a range of learning and development programmes to support their personal growth. We’ve worked hard to build an open, collaborative environment where you can approach anyone and be heard. At JDE Peet's, we believe it’s amazing what can happen over a cup of coffee or tea. Apply to unleash a cup of amazing for your career. Find out more at http://careers.jdepeets.com Job Description Full administrative support of office operations, reception and document flow management (incoming and outgoing correspondence). Administration of access control systems, security processes and video surveillance; preparation of safety reports and management of employee access cards. Coordination and administration of local and international courier services (Nova Post, Ukrposhta, DHL), including shipment documentation, invoicing, customs coordination and communication with couriers. End-to-end vendor administration (contractors and service providers), invoice processing and ongoing communication. Administration of electronic digital signatures (creation, renewal and employee support). Support of onboarding processes and preparation of welcome packs for new hires and guests. Organization and support of office events (townhalls, celebrations, corporate activities) and holiday gifting coordination. Office space management, including maintaining order, comfort, locker administration and thematic office decoration. Organization of business transportation via taxi services. Provision of basic administrative IT support (DocOnline, Vchasno). Qualifications Bachelor’s degree in Business Administration, Management, or a related field. Previous experience as Administrative Specialist / Office Administrator. Understanding of document management processes and knowledge of vendor administration principles. Experience in working with courier services, contractors and external service providers. High level of accuracy and attention to detail in handling documents, reports and systems. Strong organizational and multitasking skills with the ability to prioritize tasks independently. Excellent communication and stakeholder management skills. Ukrainian – fluent, English – intermediate (B1–B2). Experience in an international or multinational company is a plus. PC skills: MS Word, MS Excel, MS PowerPoint; experience with document management systems, electronic digital signature tools and ERP systems (SAP or other systems) is an advantage. Additional Information Competitive salary and comfortable working conditions in the office. Compensations & benefits (including insurance programs and meal allowance). Rewards & recognition program, learning and development in multicultural environment. Corporate culture and open management team. Opportunity to grow and develop in a dynamic multinational company.

Responsibilities

This role involves providing full administrative support for office operations, managing reception, and handling all incoming and outgoing correspondence and document flow. Key duties include administering access control, coordinating courier services, managing vendors, and organizing office events and onboarding processes.