F&B Admin- Gilley's at RUFFIN

Park City, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

0.0

Posted On

10 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Financial Reporting, Budget Tracking, Staff Scheduling, Inventory Management, Event Planning, Communication Skills, Customer Service, Problem Solving, Attention to Detail, Multitasking, MS Office Suite, POS Systems, Health Compliance, Team Collaboration, Professional Appearance

Industry

Description

Job Details Job Location: PARK CITY, KS 67147 Position Type: Full Time Education Level: Not Specified Travel Percentage: None Job Category: Restaurant - Food Service GILLEY’S JOB DESCRIPTION POSITION: F&B Administrator DEPARTMENT: F&B STATUS: Full Time LICENSE: Level III REPORTS TO: F&B Director Job Summary: The primary responsibilities of the Food & Beverage Administrator are to support the operations of our Food & Beverage department. The ideal candidate will handle administrative, financial, and coordination tasks that ensure the smooth and efficient delivery of services across restaurants, bars, catering, and events. This role acts as the backbone of the F&B division, enabling managers and service teams to focus on providing exceptional guest experiences. Essential Job Functions: Provide administrative support to the Food & Beverage Director and departmental leadership. Prepare, process, and maintain purchase orders, invoices, and inventory records. Track departmental budgets, prepare financial reports, and monitor cost controls. Assist in staff scheduling, attendance tracking, and payroll coordination. Maintain and update departmental files, policies, and standard operating procedures (SOPs). Coordinate with suppliers, vendors, and internal departments to ensure timely delivery of goods and services. Support event planning by handling logistics, menus, and guest requirements. Monitor compliance with health, safety, and hygiene regulations. Handle guest inquiries, complaints, and feedback related to F&B services. Prepare weekly and monthly performance reports for management review. Schedule appointments and maintain calendars Must be able to deal with high volume customer interactions and be consistently outgoing, upbeat and cheerful Observes all activity within assigned area offering assistance to all guests Crosstrain in other departments Other duties as assigned Maintains monetary and paperwork accuracy and efficiency within department/property standards Qualifications Experience and Qualifications: Bachelor’s degree in hospitality management, Business Administration, or related field (preferred). Proven experience in an administrative role, ideally within the hospitality or F&B industry. Strong organizational and multitasking skills with attention to detail. Proficiency in MS Office Suite (Excel, Word, PowerPoint); knowledge of POS and inventory systems is an advantage. Excellent communication skills, both written and verbal. Ability to work under pressure in a fast-paced environment. Must be at least 21 years of age or older and have the ability to obtain and retain a Level III KRGC Gaming License. Make independent decisions daily, addressing the best way to handle specific tasks. Display professionalism; excellent verbal and written communication skills Professional appearance as outlined in the Gilley’s Team Member Handbook Must be able to work both independently and as a member of a team Available to work required schedule which may include nights, weekends, holidays, and overtime as needed PHYSICAL, MENTAL, AND ENVIRONMENTAL DEMANDS: Physically mobile with reasonable accommodations Must be able to respond to visual and audible cues Must be able to read, write, speak and understand English Must be able to bend, reach, kneel and grip items Have a sense of urgency and keep up with fast paced business practices Operate in mentally and physically stressful situations Must be able to tolerate areas with secondary smoke, high noise levels, bright lights, and dust Responsibilities and job functions listed herein are not exhaustive and may be supplemented and/or revised by Gilley’s at any time in its sole discretion.

Responsibilities

The Food & Beverage Administrator supports the operations of the F&B department by handling administrative, financial, and coordination tasks. This role ensures the smooth delivery of services across restaurants, bars, catering, and events.