F&B Administrative Assistant at Essex Resort Holdings LLC

Essex Junction, Vermont, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Dec, 25

Salary

0.0

Posted On

17 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Inventory Management, Record Keeping, Communication, Attention to Detail, Customer Service

Industry

Hospitality

Description

Description Unlock your potential at The Essex Resort & Spa! Join us on a journey where passion meets profession in the heart of Vermont's scenic countryside. We redefine hospitality excellence, offering more than just a job—it's an opportunity to join a dynamic team committed to crafting unforgettable experiences. Whether you're an experienced expert or an aspiring talent, our diverse career opportunities promise growth, fulfillment, and the chance to make a meaningful impact. From culinary maestros to hospitality enthusiasts, administrative aces to creative minds, there's a place for every skill set and aspiration within our family. Join us in creating magical moments for our guests, where every smile, every detail, and every interaction embodies the essence of true hospitality. At The Essex Resort & Spa, success knows no bounds. Dare to dream, dare to achieve, and let your career flourish in an environment where excellence is not just a goal, but a way of life. At The Essex, hospitality isn't just a profession—it's a passion for creating memorable experiences that exceed expectations. Join our team and be part of a vibrant community dedicated to providing unparalleled service and genuine warmth to every guest who walks through our doors. With a commitment to excellence and a culture that values teamwork and personal growth, The Essex offers an exciting opportunity to make a meaningful impact in the world of hospitality. BASIC FUNCTION: The Food & Beverage Administrative Assistant provides support to the F&B team by helping coordinate classes for Cook Academy, maintaining accurate records and schedules and assisting with inventory and ordering. This role plays a key part in helping both guest-facing and internal functions run more efficiently. ESSENTIAL FUNCTIONS: Cook Academy Schedule Classes for Cook Academy based on Instructor availability. Print recipe packs, manifest and ingredient list for instructors prior to class.Enter charges into Toast each day so revenue hits the correct day. Call on class inquires and advise the Chef of the request. Attend BEO Meeting Print and distribute copies of BEOs. Update BEO boards daily with updates and count changes Invoicing Code paper copies for accounting. Scan invoices into Craftable to maintain current pricing. Code XP invoices. Enter employee schedules into 7Shifts Assist in Inventory Assist with both Quarterly Food Inventory and Monthly Beverage Inventory Assist in counting items on the shelf and entering them into Craftable Place Alcohol orders: Beer Wine Liquor Pick up liquor orders and return empty bottles Benefits: At The Essex, we believe in investing in our team members' wellbeing and growth, offering a comprehensive benefits package designed to support both personal and professional development. From competitive compensation and healthcare options to opportunities for career advancement and ongoing training, we strive to provide a fulfilling work environment where every employee feels valued and empowered. Join us at The Essex and embark on a rewarding journey where your contributions are recognized and rewarded, and where you can thrive both professionally and personally. Employees classified as full time year round are entitled to participate in the following benefits after they have met the eligibility requirements: Medical Insurance (with Employer contribution) Dental Insurance (with Employer contribution) Vision Insurance Life & Disability Insurance (Employer paid) Voluntary Life & Disability Insurance – for employee, spouse/domestic partner and child(ren) (supplemental – paid by employee) Medical Care Flexible Spending Account Dependent Care Account (for Daycare, elderly care or other dependent care) Short and Long Term Disability Insurances Accident Insurance Critical Illness Insurance for employee and spouse/domestic partner Paid Time Off Bereavement Time All employees at least 21 years of age or older, regardless of status, are eligible to participate in our 401(k) plan with Employer match after 1 year of employment. Property Benefits: Employees of The Essex Resort & Spa can take advantage of the many benefits our property provides. On Property Discounts: Restaurant Spa (on treatments and products) Cook Academy Other Discounts: Memberships to The Edge Sports & Fitness Stays at the hotel for employee, friends and/or family Movie tickets to Essex Cinemas Essex Experience (varies by business) Stays at other New England Inns & Resorts as part of the NEIRA program Ski passes to Smuggler’s Notch & Sugarbush/IKON Other Benefits: Complimentary use of the on-site fitness center Complimentary use of the on-site Tennis courts Free Stay at the Resort (once per year for Employee & a guest) with Breakfast included (must be at least 18 years of age)

Responsibilities

The Food & Beverage Administrative Assistant supports the F&B team by coordinating classes for Cook Academy, maintaining records, and assisting with inventory and ordering. This role is essential for ensuring efficient operations for both guest-facing and internal functions.